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Members Event
Tuesday, 13 October 2026
The Fragrance Foundation is organising a Members Event in Central London, designed to bring together 300 guests for a sophisticated drinks reception followed by an engaging presentation in a private, theatre-style auditorium or conference suite. With a focus on creating a seamless and memorable experience. This proposal presents a selection of venues that align with the client’s vision for a stylish and impactful gathering in the heart of the city.
Proposal Version 1.0
Prepared for Fragrance Foundation, updated on 28 July 2026
Project Summary
Event
Members Event
Date
Tuesday, 13 October 2026
To
Tuesday, 13 October 2026
Alternative Dates
Central London
Location
Central London
ATTENDEES
300
Budget Per Person
£
Total Budget
£
Accommodation
Agenda
| Day 1 – Tue, 13 October 2026 |
|---|
• Drinks Reception: 6:00 PM – 7:00 PM Room Type: Reception Space Room Layout: Reception Notes: Separate private space to main room. Drinks only - wine/prosecco and soft option. |
• Presentation: 7:00 PM – 8:30 PM Room Type: Main Meeting Space Room Layout: Theatre Notes: Separate private space to drinks reception. Ideally an auditorium or theatre style layout. Screen and microphone required. |
Venue Suggestions
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Auditorium | 300 | null | null | null | null | b5k | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Auditorium Room Hire from 18:00 - 20:30 | £3,250.00 | 1 | 1 | £3,250.00 | Other dates available - 20th, 21st, 22nd, 28th & 29th October. |
1hr unlimited Drinks Package | £21.00 | 300 | 1 | £6,300.00 | To include house wine, beers & soft drinks |
AV technician | £840.00 | 1 | 1 | £840.00 | For up to 4 hours evening time. |
Total Venue Costs:
£10,390.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|---|---|---|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£10,390.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
30 Euston Square
Available
Joint Option Held
Available Dates
Tuesday 13th October
The Auditorium at 30 Euston Square holds up to 300 with technology that is built around keeping attention on the content, not the equipment: A Sony HDR 4K laser projector, DCI cinema-certified, Dolby Atmos surround sound with dynamic show lighting with AV technical support on hand throughout. The Auditorium hire includes use of the adjacent Exhibition Hall for the drinks reception all on the lower ground.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
The Conference Suite | 300 | null | null | null | null | b5M | No | null | null | null | null | 120 | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
6th Floor Venue Hire | £5,000.00 | 1 | 1 | £5,000.00 | Both rooms come with basic AV equipment, including a projector and screen (accessible via Clickshare), repeat screens, wireless mics, a lectern, and a PA system. |
1 Hour Unlimited Prosecco, house wine, beer and soft drinks | £24.50 | 300 | 1 | £7,350.00 | Minimum beverage spend of £7K to be reached and we would be delighted to include a selection of three seasonal nibbles on a complimentary basis. |
Total Venue Costs:
£12,350.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|---|---|---|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£12,350.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The View
Available
First Option Held
Available Dates
Thursday 15th October
The View on the 6th floor of The Royal College of Surgeons, has two main rooms, The Conference Suite which can hold up to 300 guests in theatre style and 180 people on rounds for dinner, and The Park View for your catering or evening reception. The Park View also comes with two breakout rooms either side: The Linder Boardroom and The Newman Suite. These rooms are perfect for private calls, green rooms or smaller meetings.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
The Theatre | 400 | null | null | null | null | b5n | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Hire of the First Floor 1800-2200 | £7,500.00 | 1 | 1 | £7,500.00 | |
Drink Package | £29.00 | 300 | 1 | £8,700.00 | House Prosecco, house wine, beers, juice and water. |
Total Venue Costs:
£16,200.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|---|---|---|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£16,200.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Royal Institution
Available
Joint Option Held
Available Dates
27th, 28th or 29th October
The Theatre resides at the heart of the Royal Institution in Mayfair, home to lectures, discourses and world-changing discoveries since 1802. It is an ideal corporate event venue on the first floor and features an elegant heritage aesthetic alongside the latest presentation technology. Within the auditorium hire, you'll have access to our in-house AV and a dedicated technician to support your needs. The First-Floor spaces flow together beautifully to create a flexible event space. The original marble Grand Entrance staircase leads to our iconic Lecture Theatre or to the Library, Georgian and Writing Rooms, which can be used as one large, interconnected catering room for the drinks reception. Also included is the Demonstration Room, ideal as a breakout space or green room for speakers.
Shortlisted Venues
Here are your shortlisted venues. Use the button to submit your shortlist to us or confirm a venue.
Any questions?
Please call us – we welcome any feedback you may have and can adjust the proposal to suit your needs.
What happens next?
-
Please review your proposal.
-
Shortlist the venues of your choice.
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Confirm your choice and we’ll book the event suppliers.
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The venue will send a contract to you for signing and payment or payment through us, if required.
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We’ll manage all aspects of the event in partnership with you.