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Media Drinks Reception
Thursday, 2 July 2026
BAE Systems is organising its annual Media Drinks Reception in Central London, bringing together 50–60 journalists for an engaging evening of networking and conversation. The event, running from 6:00 PM to 10:30 PM, seeks a venue with inviting outside space to foster a relaxed yet professional atmosphere. The reception aims to build on the success of previous years, offering a memorable experience in a stylish setting that encourages meaningful connections within the media community.
Proposal Version 1.0
Prepared for BAE Systems, updated on 20 January 2026
Project Summary
Event
Media Drinks Reception
Date
Thursday, 2 July 2026
To
Thursday, 2 July 2026
Alternative Dates
Central London
Location
Central London
ATTENDEES
50-60
Budget Per Person
£
Total Budget
£5000
Accommodation
Agenda
| Day 1 – Thu, 2 July 2026 |
|---|
• Drinks Reception: 6:00 PM – 10:30 PM Room Type: Reception Space Room Layout: Reception |
Venue Suggestions
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Glass Box | null | null | null | null | 60 | b3a | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Minimum Food & Beverage Spend | £5,000.00 | 1 | 1 | £5,000.00 | Semi private area indoors & outdoors. Easy access to the Terrace (closes at 10pm).
Subject to 12.5% service charge. |
Total Venue Costs:
£5,000.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£5,000.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Aviary
Available
Available Dates
Thursday 2nd July
Perched on the 10th floor of The Montcalm Royal London House in Finsbury Square, Aviary is one of London’s most iconic rooftop destinations. With sweeping views of the city skyline, an open-air terrace, and interiors that blend modern luxury with timeless style, Aviary offers an unforgettable escape above the city.
The Glass Box and Terrace is a semi-private area indoors & outdoors, however as the space is semi-private, entertainment/games/music will not be allowed.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Lounge & Side Terrace | null | null | null | null | 120 | b3Z | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Minimum Food & Beverage Spend | £5,000.00 | 1 | 1 | £5,000.00 | 12.5% service charge will be added to the final bill. |
Total Venue Costs:
£5,000.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£5,000.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Happenstance
Available
Available Dates
Thursday 2nd July
Nestled in the shadow of St Paul’s Cathedral sits the stunning bar & restaurant. Central location, stylish interiors & seasonal food & drinks, they offer a range of bookable spaces including a gorgeous private dining room, a lovely private lounge area with a private bar and private restrooms plus a beautiful alfresco terrace adjoined and roped off to the public.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Kitty Hawk Rooftop Bar | null | null | null | Reception Area | 200 | b3W | No | null | null | Private Terrace for 60 people from 6pm-11pm. | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Minimum Food & Beverage Spend | £5,000.00 | 1 | 1 | £5,000.00 | Subject to 12.5% service charge. |
Total Venue Costs:
£5,000.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£5,000.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Kitty Hawk Rooftop Restaurant & Bar
Available
Available Dates
Thursday 9th July
Set high above the West End and Trafalgar Square, Kitty Hawk Rooftop Restaurant and Terrace combines incredible food, expertly crafted cocktails, and a chic atmosphere to impress your guests in style. Whether you’re planning a cozy gathering or a larger event, Kitty Hawk delivers an unforgettable party experience.
Please note that there's no wet weather alternative for a terrace only booking.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Secret Garden | null | null | null | null | 100 | b3Y | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Minimum Food & Beverage Spend | £5,000.00 | 1 | 1 | £5,000.00 | Exclusive hire from 6pm-11.30pm. Subject to 12.5% service charge. Bespoke food and beverage package available. |
Total Venue Costs:
£5,000.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£5,000.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Mr Fogg's Secret Garden
Available
Available Dates
Thursday 2nd July
Welcome to Secret Garden, an enchanting oasis nestled in the heart of Mayfair. Immerse yourself in the lush greenery that adorn our secret hideaway, transporting you to a whimsical garden paradise.
In wet weather, they have awnings which pull out and cover 95% of the garden and they also have heaters.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Coconut Grove | null | null | null | null | 60 | b3e | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Minimum Food & Beverage Spend | £5,625.00 | 1 | 1 | £5,625.00 | Subject to a service charge. |
Total Venue Costs:
£5,625.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£5,625.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
LIMIN Southbank
Available
Available Dates
Thursday 2nd July
The Coconut Grove / Carib Island at LIMIN is their private beach area on the South Bank at Gabriel's Wharf. For an exclusive summer drinks reception they can offer a rum & tropical punch welcome cocktail and a dedicated pop-up bar on the island, complemented by a proactive service team circulating bites & bowls, to ensure a seamless experience.
An inside venue option in wet weather would be considered.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
West Terrace | null | null | null | null | 60 | b3b | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Minimum Food & Beverage Spend | £8,333.33 | 1 | 1 | £8,333.33 | Private terrace only (6pm-12am)
Subject to 12.5% service charge. |
Total Venue Costs:
£8,333.33
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£8,333.33
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Wagtail
Available
Available Dates
Thursday 9th July
Adjacent to the main restaurant, the 9th floor terraces can be hired out individually for events up to 60 guests standing. The terraces deliver a stunning bird’s eye view of the River Thames, Tower Bridge and the Shard. The seating on the terraces is heated and blankets are available for chilly evenings.
Shortlisted Venues
Here are your shortlisted venues. Use the button to submit your shortlist to us or confirm a venue.
Any questions?
Please call us – we welcome any feedback you may have and can adjust the proposal to suit your needs.
What happens next?
-
Please review your proposal.
-
Shortlist the venues of your choice.
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Confirm your choice and we’ll book the event suppliers.
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The venue will send a contract to you for signing and payment or payment through us, if required.
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We’ll manage all aspects of the event in partnership with you.