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Munich Countrywide meeting
Tuesday, 14 April 2026
This enquiry is for an internal meeting for our client Nvidia in Munich on Tuesday 14th April 2026. The expected attendees are 130 delegates. No accommodation is required. The client is looking for a large meeting room for 130 delegates set up theatre style with enough room for a stage. A projection system with a large screen suitable for this audience size is required, as well as a PA system with 2/3 lapel microphones.
The timings for the event are 0900-1700 hours. Refreshment breaks should be served mid-morning and mid-afternoon with the usual tea/coffee/juices/pastries or cake etc and maybe some healthier options. A buffet lunch is also required which can be served seated in a restaurant or this could be outside the meeting space in a stand-up networking style.
Proposal Version 1.0
Prepared for Nvidia, updated on 18 February 2026
Project Summary
Event
Munich Countrywide meeting
Date
Tuesday, 14 April 2026
To
Tuesday, 14 April 2026
Alternative Dates
Munich
Location
Munich
ATTENDEES
130
Budget Per Person
£
Total Budget
£
Accommodation
Agenda
| Day 1 – Tue, 14 April 2026 |
|---|
• Delegates arrive: 8:30 AM – 9:00 AM |
• Meeting begins: 9:00 AM – 10:30 AM Room Type: Main Meeting Space Room Layout: Theatre |
• Mid-morning refreshment break: 10:30 AM – 11:00 AM Room Type: Catering Area |
• Meeting continues: 11:00 AM – 12:30 PM Room Type: Catering Area Room Layout: Reception |
• Buffet lunch: 12:30 PM – 1:30 PM Room Type: Catering Area Room Layout: Rounds |
• Main meeting continues: 1:30 PM – 3:00 PM Room Type: Main Meeting Space Room Layout: Theatre |
• Mid-afternoon refreshment break: 3:00 PM – 3:30 PM Room Type: Catering Area Room Layout: Reception |
• Main meeting continues: 3:30 PM – 5:00 PM Room Type: Main Meeting Space Room Layout: Theatre |
• Meeting ends and delegates depart: 5:00 PM – 5:00 PM Room Type: Main Meeting Space Room Layout: Theatre Notes: Please note that the meeting room must be vacated by 17:00 hours since there is another function in the evening. |
Venue Suggestions
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Day delegate package | Є110.00 | 130 | 1 | Є14,300.00 | Full day delegate package includes:
Hire of the meeting room;
AV equipment: projector, screen, sound system, lectern, 2 flipcharts;
Pads, pens, wireless internet;
Unlimited coffee and tea, water, orange juice and apple juice in the foyer area all day;
A morning and an afternoon coffee break with sweet and savoury snacks;
Lunch buffet in the MONA restaurant;
Water during lunch. |
Hire of main plenary room (Strauss A & B) included in day delegate package | Є0.00 | 1 | 1 | Є0.00 | Salon Strauss A & B combined can holds 280 delegates in theatre style .(without a stage). |
Total Venue Costs:
Є10,560.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
Є0.00
Total Event Cost:
Є10,560.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Hilton City Munich
Available
Joint Option Held
Available Dates
The Hilton Munich City is a modern, 4-star hotel located in the Haidhausen district, just 500 meters from the Deutsches Museum and next to the Rosenheimer Platz S-Bahn station. It offers direct train access to the airport and city center, 480+ air-conditioned rooms, a 24-hour gym, on-site dining (Juliet Rose bar), a courtyard restaurant (MONA) and an Executive Lounge.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Day delegate package | Є100.00 | 130 | 1 | Є13,000.00 | Day delegate package includes hire of the meeting room, 3 servings of tea/coffee, buffet lunch served in the restaurant, soft drinks and mineral water in the meeting room along with lots of fresh fruit. Projection equipment is also included.
|
Hire of meeting room (Schwabing 1-5) included in day delegate package | Є0.00 | 1 | 1 | Є0.00 | Schwabing 1-5 can accommodate 152 delegates theatre style. |
Total Venue Costs:
Є13,000.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
Є0.00
Total Event Cost:
Є13,000.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
NH Collection Munchen Bavaria
Available
Second Option Held
Available Dates
The NH Collection München Bavaria is a stylish, 4-star superior hotel located directly opposite Munich Central Station (Hauptbahnhof). Situated in one of the city’s first skyscrapers, it offers 220 newly renovated, modern rooms, a top-floor breakfast restaurant, a fitness room, a number of meeting rooms. Thanks to its proximity to the main station, and the public transportation network, the whole of Munich and surrounding areas are easily accessible.
The bronze details of the interior are a nod to the history of the region: the hotel is named after the famous 18-metre-high bronze statue Bavaria, which was created in the 19th century by order of King Ludwig I and towers over Theresienwiese.
Shortlisted Venues
Here are your shortlisted venues. Use the button to submit your shortlist to us or confirm a venue.
Hilton City Munich
Any questions?
Please call us – we welcome any feedback you may have and can adjust the proposal to suit your needs.
What happens next?
-
Please review your proposal.
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Shortlist the venues of your choice.
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Confirm your choice and we’ll book the event suppliers.
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The venue will send a contract to you for signing and payment or payment through us, if required.
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We’ll manage all aspects of the event in partnership with you.