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The Thread
Wednesday, 14 October 2026
BAE Systems is set to host "The Thread," an exclusive networking event designed to unite 150 industry professionals for an evening of meaningful connections in a prestigious London setting near Whitehall and their office. With a focus on sophistication and relationship-building, guests will enjoy a refined drinks and canapés reception from 6:00 PM to 9:00 PM, all within an elegant, historical venue that reflects the event’s high standards. Building on the success of previous gatherings at renowned locations such as The Savoy, this event promises a memorable experience in a distinguished atmosphere, perfectly suited to fostering valuable professional relationships.
Proposal Version 1.0
Prepared for BAE Systems, updated on 13 January 2026
Project Summary
Event
The Thread
Date
Wednesday, 14 October 2026
To
Wednesday, 14 October 2026
Alternative Dates
London
Location
London
ATTENDEES
150
Budget Per Person
£
Total Budget
£20000
Accommodation
Agenda
| Day 1 – Wed, 14 October 2026 |
|---|
• Set Up: 4:30 PM – 6:00 PM Room Type: Reception Space Room Layout: Reception |
• Networking Drinks Reception: 6:00 PM – 9:00 PM Room Type: Reception Space |
Venue Suggestions
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Pompadour Ballroom | null | 80 | null | null | 250 | b22 | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £5,000.00 | 1 | 1 | £5,000.00 | |
Minimum Food & Beverage Spend | £15,833.33 | 1 | 1 | £15,833.33 | There will be a service charge of 15% added to your final bill for food and beverage.
|
Total Venue Costs:
£20,833.33
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£20,833.33
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Hotel Café Royal
Available
First Option Held
Available Dates
14th October
Ideally situated where St. James’, Mayfair and Soho converge, this luxury hotel on Regent Street has an unparalleled setting. For over 150 years, Café Royal has welcomed those who make a difference, from Oscar Wilde and Winston Churchill to Princess Diana and David Bowie. The only place in London to convene, converse, and celebrate.
The Pompadour Ballroom is a grand and listed event space, which comes with an attached outdoor terrace with views over Regent Street.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Great Hall | null | null | null | null | 200 | b3X | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Venue Hire | £11,000.00 | 1 | 1 | £11,000.00 | |
Catering | £6,517.50 | 1 | 1 | £6,517.50 | Includes 6 x canapes, prosecco, wine and soft drinks for the duration. |
Staffing & Equipment etc | £7,212.80 | 1 | 1 | £7,212.80 |
Total Venue Costs:
£24,730.30
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£24,730.30
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Eight and a Half
Available
Joint Option Held
Available Dates
14th October
A unique, fully accessible historic venue dating back to the 17th Century. Located in the heart of the City, 8 ½ is eminently suited to a wide variety of special events including intimate celebrations, formal dinners, catered business meetings, conferences and spectacular weddings.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
The Carlton | null | null | null | null | 300 | b1z | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Drinks Reception Package | £110.00 | 150 | 1 | £16,500.00 |
Total Venue Costs:
£16,500.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£16,500.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
116 Pall Mall
Available
First Option Held
Available Dates
14th October
116 Pall Mall is a magnificent Georgian building in the heart of London, just moments from some of the city’s most sought-after spots. Opened in 1828, it’s now home to the Institute of Directors. With five floors of versatile and flexible spaces to captivate your guests with opulent décor, magnificent original features, period charm and unique heritage – all enhanced by flawless service.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room hire | £3,333.33 | 1 | 1 | £3,333.33 | Room hire of the meeting room |
Minimum spend for food and beverages | £6,250.00 | 1 | 1 | £6,250.00 | Minimum spend for food and beverages |
Total Venue Costs:
£9,583.33
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£9,583.33
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Clermont Charing Cross
Available
Joint Option Held
Available Dates
14th October
Situated on the Strand, just steps from Charing Cross Station, the hotel offers unbeatable convenience in the very centre of London. Victorian architectural charm married with all the modern necessities you could need makes The Clermont London, Charing Cross meeting and event rooms the ideal professional spaces to play host.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
The Ballroom & Long Gallery | 150 | 190 | null | Main Meeting Space,Catering Space | 200 | b1p | No | null | 200 | The epitome of breathtaking grandeur, the Grade II* listed 18 Century Ballroom was originally designed by neoclassical architect Robert Adam. Featuring an impressive gilded vaulted ceiling and minstrel galleries, this magnificent space is a delightful mix of quintessential English charm and timeless luxury.
The Ballroom provides an inspiring setting, offering generous floor space with unobstructed views. This wonderfully adaptive space can be perfectly tailored to your requirements, be it a conference or an exquisite banquet. Flooded with natural light, the adjoining Long Gallery makes the perfect setting for guest registration, refreshment breaks, or an elegant drinks reception.
| null | wix:image://v1/59e08e_2688a4c2252542d7aea864755e40a72d~mv2.jpg/download.jpg#originWidth=275&originHeight=183 | 120 | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £3,500.00 | 1 | 1 | £3,500.00 | |
Drinks Package | £54.17 | 150 | 1 | £8,125.50 | 3 hours unlimited prosecco, house wines, bottled beer and soft drinks. There will be a discretionary 15.5% service charge added to the final bill. |
Canapes x 6 per person | £37.50 | 150 | 1 | £5,625.00 |
Total Venue Costs:
£17,250.50
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£17,250.50
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Lansdowne Club
Available
Available Dates
7th October
Standing discreetly at the south-west corner of Berkeley Square, The Lansdowne Club is ideally located in Mayfair, at the heart of London’s West End. With a heritage dating back to 1763, Lansdowne House was re-imagined as a leading private Members’ Club in 1935 – welcoming both men and women with equal status from the outset. An eclectic blend of historic charm and contemporary comfort, the Club offers exceptional social, sporting, dining, business, and accommodation facilities in the setting of 18th-century grandeur.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
The Gladstone Library & Reading Writing Rooms | null | null | null | Reception Area | 400 | b1w | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £9,125.00 | 1 | 1 | £9,125.00 | |
Food & Beverage Minimum Spend | £5,416.67 | 1 | 1 | £5,416.67 |
Total Venue Costs:
£14,541.67
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£14,541.67
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Royal Horseguards Hotel and One Whitehall Place
Available
First Option Held
Available Dates
7th October
Set along the River Thames, this impressive château-style, iconic building on London’s skyline offers a truly exemplary events space, superlative ambiance and high-tech facilities while encompassing genuine British heritage within its walls.
Shortlisted Venues
Here are your shortlisted venues. Use the button to submit your shortlist to us or confirm a venue.
Any questions?
Please call us – we welcome any feedback you may have and can adjust the proposal to suit your needs.
What happens next?
-
Please review your proposal.
-
Shortlist the venues of your choice.
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Confirm your choice and we’ll book the event suppliers.
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The venue will send a contract to you for signing and payment or payment through us, if required.
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We’ll manage all aspects of the event in partnership with you.