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Summer BBQ
Thursday, 25 June 2026
Nvidia is organising a vibrant Staff Summer BBQ Event in Munich, designed to bring together 250 guests for an afternoon and evening of celebration and team bonding. The event will feature a welcome drinks reception with canapés, followed by a classic BBQ service and lively entertainment, including a DJ or band, ensuring a memorable experience for all attendees. With both indoor and outdoor venue options sought, the event aims to provide flexibility and comfort regardless of weather, complemented by high-quality catering and engaging entertainment throughout. This annual gathering, previously held at Sommer Quartier, promises to be a highlight for staff, fostering camaraderie in a relaxed and enjoyable setting.
Proposal Version 1.0
Prepared for Nvidia, updated on 6 February 2026
Project Summary
Event
Summer BBQ
Date
Thursday, 25 June 2026
To
Thursday, 25 June 2026
Alternative Dates
Munich
Location
Munich
ATTENDEES
250
Budget Per Person
£
Total Budget
£
Accommodation
Agenda
| Day 1 – Thu, 25 June 2026 |
|---|
• Guests Arrival - Welcome drinks reception and canapes: 5:00 PM – 10:00 PM Room Type: Reception Space |
• BBQ Service Commences: 5:45 PM – 7:00 PM Room Type: Catering Area |
• Games & Entertainment: 7:00 PM – 10:00 PM Room Type: Reception Space Notes: DJ/Band |
Venue Suggestions
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Venue Hire | Є7,250.00 | 1 | 1 | Є7,250.00 | |
Drinks Package | Є39.00 | 250 | 1 | Є9,750.00 | Includes soft drinks, wine, prosecco and beer. |
BBQ Buffet | Є35.00 | 250 | 1 | Є8,750.00 | |
Staffing & Security | Є3,519.00 | 1 | 1 | Є3,519.00 | |
DJ (optional) | Є800.00 | 1 | 1 | Є800.00 |
Total Venue Costs:
Є30,069.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
Є0.00
Total Event Cost:
Є30,069.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Prater Beach
Available
First Option Held
Available Dates
Thursday 2nd July
The Prater beach is located in the southeast of the area and can be reached via a separate access road. In summer, events in the Wurzelkeller (root cellar) are ideally complemented by the open beach with a view of the Isar. A few steps also lead from there to the inner courtyard of the Praterinsel. The beach is suitable for wonderful barbecues and summer parties.
The wet weather alternative would either be the restaurant or Wurzelkeller (Root Cellar).
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Venue Hire | Є5,886.25 | 1 | 1 | Є5,886.25 | |
Buffet BBQ | Є43.00 | 250 | 1 | Є10,750.00 | |
Drinks Package - 5 Hrs | Є33.50 | 250 | 1 | Є8,375.00 | - Water, soft drinks, coffee, tea
- Beer, wine, sparkling wine
- Aperitif drinks |
DJ for 4 hours and set up | Є1,150.00 | 1 | 1 | Є1,150.00 | |
Staffing, Security, Cloakroom etc | Є6,884.00 | 1 | 1 | Є6,884.00 |
Total Venue Costs:
Є33,045.25
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
Є0.00
Total Event Cost:
Є33,045.25
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Villa Flora
Available
Second Option Held
Available Dates
24th & 25th June
Villa Flora is a listed building in the Sendling-Westpark district of Munich. Glanz & Gorilla operates the two-story event area of around 4,000m² - consisting of the old Villa Flora, the atrium and the outdoor area with old trees. The building ensemble enables enormous flexibility for a wide variety of events.
Hire includes exclusive use for all areas.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Venue Hire | Є8,430.00 | 1 | 1 | Є8,430.00 | |
BBQ Buffet From | Є45.00 | 250 | 1 | Є11,250.00 | |
Drinks Package | Є44.00 | 250 | 1 | Є11,000.00 | |
Staffing and Furniture | Є5,954.50 | 1 | 1 | Є5,954.50 |
Total Venue Costs:
Є36,634.50
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
Є0.00
Total Event Cost:
Є36,634.50
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
AAHHH Penthouse
Available
First Option Held
Available Dates
Wednesday 1st July
Designed as a penthouse with a large terrace, which could just as easily be located in New York, the AAHHH offers a wide range of uses – from exclusive dining evenings or seminars for a small group, to press conferences, product presentations and larger company celebrations for up to 500 people.
The terrace can accommodate 250 people and in case of bad weather there is ample space inside.
Shortlisted Venues
Here are your shortlisted venues. Use the button to submit your shortlist to us or confirm a venue.
Any questions?
Please call us – we welcome any feedback you may have and can adjust the proposal to suit your needs.
What happens next?
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Please review your proposal.
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Shortlist the venues of your choice.
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Confirm your choice and we’ll book the event suppliers.
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The venue will send a contract to you for signing and payment or payment through us, if required.
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We’ll manage all aspects of the event in partnership with you.