top of page

our
expertise...
your
success

Summer BBQ
Thursday, 25 June 2026

Nvidia is organising a vibrant Staff Summer BBQ Event in Munich, designed to bring together 250 guests for an afternoon and evening of celebration and team bonding. The event will feature a welcome drinks reception with canapés, followed by a classic BBQ service and lively entertainment, including a DJ or band, ensuring a memorable experience for all attendees. With both indoor and outdoor venue options sought, the event aims to provide flexibility and comfort regardless of weather, complemented by high-quality catering and engaging entertainment throughout. This annual gathering, previously held at Sommer Quartier, promises to be a highlight for staff, fostering camaraderie in a relaxed and enjoyable setting.

Proposal Version 1.0
Prepared for Nvidia, updated on 9 January 2026

Project Summary

Event

Summer BBQ

Date

Thursday, 25 June 2026

To

Thursday, 25 June 2026

Alternative Dates

Munich

Location

Munich

ATTENDEES

250

Budget Per Person

£

Total Budget

£

Accommodation

Agenda
Day 1 – Thu, 25 June 2026
Guests Arrival - Welcome drinks reception and canapes:
4:00 PM – 9:00 PM
Room Type: Reception Space
BBQ Service Commences:
5:30 PM – 7:00 PM
Room Type: Catering Area
Drinks and Entertainment:
7:00 PM – 8:00 PM
Room Type: Reception Space
Notes: DJ/Band

Venue Suggestions

Documents & Floor Plans

File Name
Download

Meeting Spaces

Click the meeting space for more details

Room Name
Short Description
Header Image
Theatre Style
Rounds
Classroom
Room Type
Standing
Additional Info
Order
Bedroom
Notes
Max Capacity
Description
Boardroom
Headerimageurl
Cabaret Half Rounds
Ushape
Hollowsquare

Venue Costs

Item
Unit
Qty
Days
Total NET
Description
Venue Hire
Є7,250.00
1
1
Є7,250.00
Drinks Package
Є39.00
250
1
Є9,750.00
Includes soft drinks, wine, prosecco and beer.
BBQ Buffet
Є35.00
250
1
Є8,750.00
Staffing & Security
Є3,519.00
1
1
Є3,519.00
DJ (optional)
Є800.00
1
1
Є800.00

Total Venue Costs:

Є30,069.00

Supplier Costs

Item
Unit Net
Qty
Days
Total NET

Total Supplier Cost:

Є0.00

Total Event Cost:

Є30,069.00

All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.

Prater Beach

Available

First Option Held

Available Dates

2nd July

The Prater beach is located in the southeast of the area and can be reached via a separate access road. In summer, events in the Wurzelkeller (root cellar) are ideally complemented by the open beach with a view of the Isar. A few steps also lead from there to the inner courtyard of the Praterinsel. The beach is suitable for wonderful barbecues and summer parties.

The wet weather alternative would either be the restaurant or Wurzelkeller (Root Cellar).

Spinner_1x-1.0s-200px-200px.gif

Documents & Floor Plans

File Name
Download

Meeting Spaces

Click the meeting space for more details

Room Name
Short Description
Header Image
Theatre Style
Rounds
Classroom
Room Type
Standing
Additional Info
Order
Bedroom
Notes
Max Capacity
Description
Boardroom
Headerimageurl
Cabaret Half Rounds
Ushape
Hollowsquare

Venue Costs

Item
Unit
Qty
Days
Total NET
Description
Venue Hire
Є7,250.00
1
1
Є7,250.00
Drinks Package
Є39.00
250
1
Є9,750.00
Includes soft drinks, wine, prosecco and beer.
BBQ Buffet
Є35.00
250
1
Є8,750.00
Staffing & Security
Є3,519.00
1
1
Є3,519.00
DJ (optional)
Є800.00
1
1
Є800.00

Total Venue Costs:

Є30,069.00

Supplier Costs

Item
Unit Net
Qty
Days
Total NET

Total Supplier Cost:

Є0.00

Total Event Cost:

Є30,069.00

All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.

Sommerquartier

Available

First Option Held

Available Dates

2nd July

With the summer quarter, they have created a place in the middle of Munich's old town where you can spend the summer between palm trees with the relaxed sounds of DJs and delicious drinks.

Spinner_1x-1.0s-200px-200px.gif

Documents & Floor Plans

File Name
Download

Meeting Spaces

Click the meeting space for more details

Room Name
Short Description
Header Image
Theatre Style
Rounds
Classroom
Room Type
Standing
Additional Info
Order
Bedroom
Notes
Max Capacity
Description
Boardroom
Headerimageurl
Cabaret Half Rounds
Ushape
Hollowsquare

Venue Costs

Item
Unit
Qty
Days
Total NET
Description
Venue Hire
Є5,886.25
1
1
Є5,886.25
Buffet BBQ
Є43.00
250
1
Є10,750.00
Drinks Package - 5 Hrs
Є33.50
250
1
Є8,375.00
- Water, soft drinks, coffee, tea - Beer, wine, sparkling wine - Aperitif drinks
DJ for 4 hours and set up
Є1,150.00
1
1
Є1,150.00
Staffing, Security, Cloakroom etc
Є6,884.00
1
1
Є6,884.00

Total Venue Costs:

Є33,045.25

Supplier Costs

Item
Unit Net
Qty
Days
Total NET

Total Supplier Cost:

Є0.00

Total Event Cost:

Є33,045.25

All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.

Villa Flora

Available

Second Option Held

Available Dates

24th & 25th June

Villa Flora is a listed building in the Sendling-Westpark district of Munich. Glanz & Gorilla operates the two-story event area of ​​around 4,000m² - consisting of the old Villa Flora, the atrium and the outdoor area with old trees. The building ensemble enables enormous flexibility for a wide variety of events.
Hire includes exclusive use for all areas.

Spinner_1x-1.0s-200px-200px.gif

Documents & Floor Plans

File Name
Download

Meeting Spaces

Click the meeting space for more details

Room Name
Short Description
Header Image
Theatre Style
Rounds
Classroom
Room Type
Standing
Additional Info
Order
Bedroom
Notes
Max Capacity
Description
Boardroom
Headerimageurl
Cabaret Half Rounds
Ushape
Hollowsquare

Venue Costs

Item
Unit
Qty
Days
Total NET
Description
Venue Hire
Є9,450.00
1
1
Є9,450.00
Catering estimate
Є100.00
250
1
Є25,000.00
Outside catering required.
AV estimate
Є3,000.00
1
1
Є3,000.00
Background music on the terrace and in the bar without a DJ. External AV required.
Staffing estimate
Є7,000.00
1
1
Є7,000.00
Furniture, equipment, tableware etc estimate
Є15,000.00
1
1
Є15,000.00

Total Venue Costs:

Є59,450.00

Supplier Costs

Item
Unit Net
Qty
Days
Total NET

Total Supplier Cost:

Є0.00

Total Event Cost:

Є59,450.00

All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.

Hoch 5

Available

First Option Held

Available Dates

17th & 18th June

The rooftop bar on level 6 invites guests to enjoy themselves and connect – both indoors and outdoors, with a unique 360-degree view of Munich. This modern bar adds dynamism to events held in the open space. Maximum capacity is 200 standing however the Roof Terrace can accommdate up to 400 standing on levels 6 and 7.

Spinner_1x-1.0s-200px-200px.gif

Documents & Floor Plans

File Name
Download

Meeting Spaces

Click the meeting space for more details

Room Name
Short Description
Header Image
Theatre Style
Rounds
Classroom
Room Type
Standing
Additional Info
Order
Bedroom
Notes
Max Capacity
Description
Boardroom
Headerimageurl
Cabaret Half Rounds
Ushape
Hollowsquare

Venue Costs

Item
Unit
Qty
Days
Total NET
Description
Arrival Reception
Є22.92
250
1
Є5,730.00
Welcome beverages with canapés (Taco & hot dog station).
BBQ Buffet From
Є65.83
250
1
Є16,457.50
Drink Package - 4 Hrs
Є65.00
250
1
Є16,250.00

Total Venue Costs:

Є38,437.50

Supplier Costs

Item
Unit Net
Qty
Days
Total NET

Total Supplier Cost:

Є0.00

Total Event Cost:

Є38,437.50

All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.

Munich Marriott Hotel City West

Available

First Option Held

Available Dates

24th June

The exclusive rooftop terrace has sweeping views of Munich, the Olympic Park, and the Bavarian Alps. This open-air venue is ideal for all kinds of summer events with barbecue buffets, flexible layouts, and a laid-back rooftop atmosphere.

In case of unfavorable weather, the alternative venue would be the Westhub Bar & Assoluto area or the ballroom.

Spinner_1x-1.0s-200px-200px.gif

Shortlisted Venues

Here are your shortlisted venues. Use the button to submit your shortlist to us or confirm a venue.

Account Holder

Emma Brown

Business Manager

Any questions?

Please call us – we welcome any feedback you may have and can adjust the proposal to suit your needs. 

What happens next?
  1. Please review your proposal.

  2. Shortlist the venues of your choice.

  3. Confirm your choice and we’ll book the event suppliers.

  4. The venue will send a contract to you for signing and payment or payment through us, if required.

  5. We’ll manage all aspects of the event in partnership with you.

Next Steps

bottom of page