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Internal Sales Meeting
Monday, 23 February 2026
Nvidia is organising a two-day internal sales meeting for 40 staff members, seeking a venue near Heathrow that can provide both meeting facilities and on-site accommodation. The event aims to foster collaboration and strategic planning among team members in a convenient location with easy access for all attendees. With a focus on comfort and efficiency, the chosen venue should offer a professional yet welcoming environment to support productive sessions and team engagement throughout the duration of the meeting.
Proposal Version 1.0
Prepared for Nvidia, updated on 9 January 2026
Project Summary
Event
Internal Sales Meeting
Date
Monday, 23 February 2026
To
Tuesday, 24 February 2026
Alternative Dates
Near Heathrow
Location
Near Heathrow
ATTENDEES
40
Budget Per Person
£
Total Budget
£
Accommodation
1 night(s) stay for 40 guests:
Check-in: Monday 23 February 2026
Check-out: Tuesday 24 February 2026
Agenda
| Day 1 – Mon, 23 February 2026 | Day 2 – Tue, 24 February 2026 |
|---|---|
• Meeting: 12:00 PM – 5:00 PM Room Type: Main Meeting Space Room Layout: Boardroom |
• Meeting: 8:30 AM – 5:00 PM Room Type: Main Meeting Space Room Layout: Boardroom |
• Working Lunch: 12:30 PM – 1:30 PM Room Type: Catering Area Notes: To include tea/coffee and soft drinks. |
• Morning Break: 10:30 AM – 11:00 AM Room Type: Catering Area |
• Afternoon Break: 3:00 PM – 3:30 PM Room Type: Catering Area |
• Working Lunch: 12:30 PM – 1:30 PM Room Type: Catering Area Notes: To include tea/coffee and soft drinks. |
• Dinner (may be off site): 6:30 PM – 10:30 PM Room Type: Restaurant Notes: Or Private Dining Room. |
• Afternoon Break : 3:00 PM – 3:30 PM Room Type: Catering Area |
Venue Suggestions
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|
Total Venue Costs:
£19,166.80
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£19,166.80
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Fairmont Windsor Park
Available
Joint Option Held
Available Dates
Welcome to Fairmont Windsor Park, a beautiful, luxury hotel in Windsor that blends iconic heritage with modern elegance. Staying here is a chance to enjoy the charms of grand, country house luxury as well as an opportunity to benefit from state-of-the-art facilities. It is a destination for those who cherish the stories of yesterday as well as the advancements of today.
Located on the edge of historic Windsor Great Park, our luxury spa hotel is surrounded by 40 acres of open green space and a tranquil lake. Fairmont Windsor Park is within easy reach of Heathrow Airport and Central London.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Kensington Suite | null | null | null | Main Meeting Space | null | b3H | No | null | null | null | 34 | null | null | null | ||||
Remenham | null | 50 | null | Private Dining Room | null | b3I | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
DDR Monday | £54.00 | 40 | 1 | £2,160.00 | |
24 Hour Rate | £178.00 | 40 | 1 | £7,120.00 | Minimum numbers are 40 |
Private Dining Supplement | £28.00 | 40 | 1 | £1,120.00 |
Total Venue Costs:
£10,400.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£10,400.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
De Vere Beaumont Estate
Available
Joint Option Held
Available Dates
De Vere Beaumont Estate is just 3 miles from Windsor itself, minutes from J13 of the M25 and 15 minutes from Heathrow. The hotel has 45 event spaces for up to 700 guests including a 19th-century Chapel, a dedicated conference village for conferences, meetings and training.
Documents & Floor Plans
File Name | View |
|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|
Total Venue Costs:
£4,600.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£4,600.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Voco Reading
Available
Second Option Held
Available Dates
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Trumbull | 100 | 0 | 50 | Main Meeting Space | 100 | b3A | No | null | null | null | 18 | 72 | 52 | 0 | ||||
Downshire Suite | 160 | 120 | 0 | Main Meeting Space | 150 | b3B | No | null | null | Please note that set up in the space will have to be cabaret style and the maximum capacity is 80 with minimum numbers at 40 in this set up | 0 | wix:image://v1/59e08e_3fc70a9cc6a3465bb604e4a51beecdb8~mv2.jpg/Downshire%20Cabaret.jpg#originWidth=4624&originHeight=3472 | 80 | 0 | 0 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
DDR Tuesday | £58.33 | 40 | 1 | £2,333.20 | |
DDR Monday with lunch | £50.00 | 40 | 1 | £2,000.00 | |
Bedrooms | £83.33 | 40 | 1 | £3,333.20 | Standard - run of house - please note that we do not hold bedrooms at the enquiry stage |
Private Dining | £37.50 | 40 | 1 | £1,500.00 | Dinner |
Private Dining Room Hire | £625.00 | 1 | 1 | £625.00 | Downshire Suite also. |
Total Venue Costs:
£9,791.40
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£9,791.40
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Easthampstead Park Hotel
Available
First Option Held
Available Dates
Easthampstead Park is a beautiful Country House Hotel set in the gorgeous Berkshire countryside just an hour outside London. Located on the ground floor, Downshire Ballroom is the largest function room within our Mansion House offering both charm and functionality for your corporate events.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
The Sequoia Suite | null | 200 | null | Main Meeting Space,Catering Space,Breakout Room,Reception Area,Private Dining Room | null | b38 | No | null | 200 | The Sequoia Suite is our largest conference space, accommodating up to 350 delegates. Suitable for large and prestigious events, the suite boasts natural daylight, private bar and an outdoor terrace. The Sequoia Suite is divisible into two separate spaces, it’s a multi purpose, highly flexible space that presents the organiser with an enormous range of possibilities. | null | null | null | null | ||||
The Pines Suite | null | null | null | Main Meeting Space,Catering Space,Breakout Room,Reception Area,Registration,Private Dining Room | null | b39 | No | null | 70 | The Pines Suite is our most flexible space – a large suite divisible into six equal sized rooms, each with a capacity of 14 boardroom style, its own window and access onto the spacious outdoor terrace. Perfectly suited to events that involve multiple breakout exercises, syndicate activity or interviews. | null | wix:image://v1/59e08e_1082239ac61740dc8e999ab74798d123~mv2.jpg/25%2009%2001%20Coppid%20Beech_PinesBoardroom_161_HR.jpg#originWidth=2419&originHeight=1613 | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
DDR Monday with lunch | £41.67 | 40 | 1 | £1,666.80 | |
Day Delegate Rate Tuesday | £45.83 | 40 | 1 | £1,833.20 | I am able to offer our Pines suite in cabaret, or theatre style.
If the client wishes to stick with boardroom, I can offer our larger suite with a potential supplement charge. |
Room Hire Supplement | £833.33 | 1 | 2 | £1,666.66 | Additional charge for larger meeting room to accommodate 40 delegates in boardroom layout. |
Bed & Breakfast Rate | £100.83 | 40 | 1 | £4,033.20 |
Total Venue Costs:
£9,199.86
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£9,199.86
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Coppid Beech Hotel
Available
First Option Held
Available Dates
The Coppid Beech Hotel is situated in the heart of Berkshire in Bracknell and is easily located for both the M3 and M4, alongside being only 45 minutes from London. The hotel offers 11 flexible conference spaces for up to 350 delegates and 205 newly refurbished bedrooms, bars and restaurants including Aspen Lounge and Terrace, Rowans Restaurant and Keller Sports Bar. The hotel has 250 complimentary parking spaces.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Edinburgh Suite | null | null | null | null | null | b3G | No | null | null | null | null | 35 | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Half Day DDR Monday | £75.00 | 40 | 1 | £3,000.00 | |
24 Hour Rate | £384.00 | 40 | 1 | £15,360.00 |
Total Venue Costs:
£18,360.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£18,360.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Lygon Arms
Available
First Option Held
Available Dates
Nestled in the exquisite Cotswolds countryside, The Lygon Arms Hotel event space features eclectic venues to suit your corporate meeting or event. This charming 16th century coaching inn is easily accessible by rail from Paddington and Reading on the main line to Evesham (90 minutes from Paddington, 1 hour from Reading), then a 12 minute transfer to the hotel.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Wright Room | null | null | null | Private Dining Room | 125 | b2o | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
DDR | £62.50 | 40 | 2 | £5,000.00 | |
Bed & Breakfast Rate | £162.50 | 40 | 1 | £6,500.00 | |
Private Dining Choice Menu | £57.50 | 40 | 1 | £2,300.00 | Includes: Food, Tea & Coffee & Room Hire. |
Total Venue Costs:
£13,800.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£13,800.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.