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MD Conference Part 2
Wednesday, 17 June 2026

BAE Systems is organising a ONE-day MD Conference in London or its outskirts, bringing together 100 managing directors for a dynamic programme of main plenary sessions, multiple breakout discussions, and engaging social events. The event aims to foster collaboration, knowledge sharing, and networking among senior leaders. The agenda features a seamless blend of structured sessions, refreshment breaks, and evening networking drinks and dinner. Building on the success of previous conferences at the Park Plaza Victoria, this year’s event seeks a modern venue, ensuring a professional and memorable experience for all attendees.

Proposal Version 1.0
Prepared for BAE Systems, updated on 12 August 2025

Project Summary

Event

MD Conference Part 2

Date

Wednesday, 17 June 2026

To

Wednesday, 17 June 2026

Alternative Dates

London or Outskirts

Location

London or Outskirts

ATTENDEES

100

Budget Per Person

Total Budget

30000

Accommodation

1 night(s) stay for 20 guests:
Check-in: Tuesday 16 June 2026
Check-out: Wednesday 17 June 2026
, 1 night(s) stay for 40 guests:
Check-in: Wednesday 17 June 2026
Check-out: Thursday 18 June 2026

Agenda
Day 0 – Tue, 16 June 2026 Day 1 – Wed, 17 June 2026
Event Office:
9:00 AM – 9:00 PM
Room Type: Event Office
Room Layout: Boardroom
Arrival and Registration :
8:00 AM – 9:00 AM
Room Type: Registration Area
Room Layout: Reception
Setup :
6:00 PM – 10:00 PM
Room Type: Main Meeting Space
Room Layout: Cabaret
Event Office:
9:00 AM – 11:00 PM
Room Type: Event Office
Room Layout: Boardroom
Multiple Breakout Sessions:
9:00 AM – 5:00 PM
Room Type: Breakout Space
Room Layout: Theatre
Notes: Multiple breakout sessions (6-8) to run in the PM of this day, exact number of pax TBC
Filming Room:
9:00 AM – 5:00 PM
Room Type: Breakout Space
Room Layout: Reception
Notes: Room must be bright and airy with high ceilings. A private lounge space would be ideal.
Main Plenary Session:
9:00 AM – 5:00 PM
Room Type: Main Meeting Space
Room Layout: Cabaret
AM Refreshment break:
10:30 AM – 11:00 AM
Room Type: Catering Area
Room Layout: Reception
Lunch:
1:00 PM – 2:00 PM
Room Type: Catering Area
Room Layout: Reception
PM Refreshment break:
3:00 PM – 3:30 PM
Room Type: Catering Area
Room Layout: Reception
De-Rig:
5:00 PM – 8:00 PM
Room Type: Main Meeting Space
Room Layout: Cabaret
Networking drinks and dinner :
7:00 PM – 11:00 PM
Room Type: Restaurant
Room Layout: Reception
Notes: Networking dinner must take place in a separate space (not the main meeting room or foyer/catering area used during the day). Hotel restaurant works well for this but it must be private. Occasional seating required.

Venue Suggestions

Documents & Floor Plans

File Name
Download

Meeting Spaces

Click the meeting space for more details

Room Name
Short Description
Header Image
Theatre Style
Rounds
Classroom
Room Type
Standing
Additional Info
Order
Bedroom
Notes
Max Capacity
Description
Boardroom
Headerimageurl
Cabaret Half Rounds
Ushape
Hollowsquare
Beaufort Ballroom
null
null
null
Main Meeting Space
null
b0E
No
null
null
null
null
null
null
null
The Boardroom
null
null
null
Breakout Room
null
b0F
No
null
null
null
null
null
null
null
Wells Suite
null
null
null
Breakout Room
null
b0G
No
null
null
null
null
null
null
null
Stanley 1
null
null
null
Breakout Room
null
b0H
No
null
null
null
null
null
null
null
Stanley 2
null
null
null
Breakout Room
null
b0I
No
null
null
null
null
null
null
null
Pascoe 1
null
null
null
Breakout Room
null
b0J
No
null
null
null
null
null
null
null
Pascoe 2
null
null
null
Breakout Room
null
b0K
No
null
null
null
null
null
null
null
Beaufort Lounge
null
null
null
Catering Space
null
b0L
No
null
null
null
null
null
null
null
Private Dining Room
null
null
null
Breakout Room
null
b0U
No
null
null
null
null
null
null
null
Smyth Suite
null
null
null
Breakout Room
null
b0V
No
null
null
null
null
null
null
null

Venue Costs

Item
Unit
Qty
Days
Total NET
Description
Main Meeting Room - Set up
£2,791.67
1
1
£2,791.67
DDR
£58.33
100
1
£5,833.00
Refreshment Breaks
£0.00
3
1
£0.00
Lunch
£0.00
100
1
£0.00
Event Office - Boardroom
£500.00
1
2
£1,000.00
Filming Room - Private Dining Room
£416.67
1
1
£416.67
Breakout Room - Wells Suite
£375.00
1
1
£375.00
Breakout Room - Stanley 1
£583.33
1
1
£583.33
Breakout Room - Stanley 2
£583.33
1
1
£583.33
Breakout Room - Pascoe 1
£583.33
1
1
£583.33
Breakout Room - Pascoe 2
£583.33
1
1
£583.33
Breakout Room - Smyth Suite
£1,250.00
1
1
£1,250.00
Accommodation - Set up Day
£0.00
20
1
£0.00
Accommodation - Event Day
£0.00
40
1
£0.00
Main Meeting Room - De-rig
£0.00
1
1
£0.00
Networking Dinner Package
£75.00
100
1
£7,500.00
Accommodation - Set up Day
£157.50
20
1
£3,150.00
Accommodation - Event Day
£182.50
40
1
£7,300.00

Total Venue Costs:

£31,949.66

Supplier Costs

Item
Unit Net
Qty
Days
Total NET

Total Supplier Cost:

£0.00

Total Event Cost:

£31,949.66

All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.

Hilton Woking

Available

Joint Option Held

Available Dates

17 June 2026

Within walking distance of Woking train station, the hotel is located at Victoria Square Mall in the city centre. We’re within 25 minutes of several attractions, including LEGOLAND®, Ascot Racecourse, and a dozen golf courses. London is about 20 minutes away by train. Unwind with views of the city 22 stories up at the rooftop bar. The event spaces include the largest ballroom in Surrey, private dining areas and nine meeting rooms with built-in presentation & audio equipment.

Spinner_1x-1.0s-200px-200px.gif

Documents & Floor Plans

File Name
Download

Meeting Spaces

Click the meeting space for more details

Room Name
Short Description
Header Image
Theatre Style
Rounds
Classroom
Room Type
Standing
Additional Info
Order
Bedroom
Notes
Max Capacity
Description
Boardroom
Headerimageurl
Cabaret Half Rounds
Ushape
Hollowsquare
City Suite 1
null
null
null
Main Meeting Space
null
b0l
No
null
null
null
null
wix:image://v1/59e08e_cdf62ffb99b441a0ac47dd6b6ac0eb39~mv2.jpg/2017_PPLR_M&E_CitySuite_Cabaret1.jpg#originWidth=1200&originHeight=587
null
null
null
Single Plaza Suite
null
null
null
Breakout Room
null
b0m
No
null
null
null
null
wix:image://v1/59e08e_de003d939dfb41f487b6f3a3e8cd1284~mv2.jpg/2019_PPLR_M&E_%20PlazaSuite_Theatre1.jpg#originWidth=1200&originHeight=683
null
null
null
River View Lounge
null
null
null
Reception Area
null
b0n
No
null
null
null
null
wix:image://v1/59e08e_273a74236ecd4fd5af9c8b32fdd843af~mv2.jpg/2023_PPLR_ExecutiveLounge2.jpg#originWidth=1907&originHeight=1268
null
null
null
Park Suite 1
null
null
null
Breakout Room
null
b0o
No
null
null
null
null
wix:image://v1/59e08e_392d2488625042988780dc07ae019661~mv2.jpg/2017_PPLR_M&E_ParkSuite.jpg#originWidth=1200&originHeight=779
null
null
null

Venue Costs

Item
Unit
Qty
Days
Total NET
Description
Main Meeting Room Setup
£3,000.00
1
1
£3,000.00
DDR - City Suite
£102.00
100
1
£10,200.00
Refreshment Breaks
£0.00
3
1
£0.00
Lunch
£0.00
100
1
£0.00
Event Office - Park Suite 1
£750.00
1
2
£1,500.00
Breakout Rooms - Plaza Suites x 5
£2,000.00
5
1
£10,000.00
We will be holding 5 rooms. One room as requested for the filming and the remining 4 as breakouts.
Networking Dinner Package
£95.00
100
1
£9,500.00
Accommodation - Set up Day
£257.50
20
1
£5,150.00
Accommodation - Event Day
£257.50
40
1
£10,300.00
Main Meeting Room De-rig
£0.00
1
1
£0.00

Total Venue Costs:

£49,650.00

Supplier Costs

Item
Unit Net
Qty
Days
Total NET

Total Supplier Cost:

£0.00

Total Event Cost:

£49,650.00

All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.

Park Plaza Riverbank

Available

Joint Option Held

Available Dates

16 June 2026

Standing majestically on the South Bank of the River Thames and overlooking Westminster, Park Plaza London Riverbank is the best residential conference hotel in London for up to 350 guests, and offers everything a meeting planner could need under one roof, with an experienced events team to support at every stage from initial enquiry to a successful event execution. For added peace of mind, all meetings and events held at the hotel are Carbon Compensated.

Spinner_1x-1.0s-200px-200px.gif

Documents & Floor Plans

File Name
Download

Meeting Spaces

Click the meeting space for more details

Room Name
Short Description
Header Image
Theatre Style
Rounds
Classroom
Room Type
Standing
Additional Info
Order
Bedroom
Notes
Max Capacity
Description
Boardroom
Headerimageurl
Cabaret Half Rounds
Ushape
Hollowsquare
Folio Suite
null
null
null
Main Meeting Space
null
b07
No
null
null
null
null
null
null
null
Private Room 1
null
null
null
Breakout Room
null
b08
No
null
null
null
null
null
null
null
Private Room 2
null
null
null
Breakout Room
null
b09
No
null
null
null
null
null
null
null
Private Room 3
null
null
null
Breakout Room
null
b0A
No
null
null
null
null
null
null
null
The Drawing Room
null
null
null
Breakout Room
null
b0B
No
null
null
null
null
null
null
null
Folio Suite Foyer
null
null
null
Catering Space
null
b0C
No
null
null
null
null
null
null
null
The Library
null
null
null
Breakout Room
null
b0D
No
null
null
null
null
null
null
null
Bloomsbury Street Kitchen
null
null
null
Restaurant
null
b0k
No
null
null
null
null
null
null
null

Venue Costs

Item
Unit
Qty
Days
Total NET
Description
Main Meeting Room Set Up
£2,500.00
1
1
£2,500.00
DDR
£83.33
100
1
£8,333.00
Refreshment Breaks
£0.00
3
1
£0.00
Lunch
£0.00
100
1
£0.00
Event Office - Private Room 1
£0.00
1
2
£0.00
Breakout Room 1 - Private Room 2
£583.33
1
1
£583.33
Breakout Room 2 - Private Room 3
£375.00
1
1
£375.00
Breakout Room 3 - The Library
£375.00
1
1
£375.00
Filming Room - The Drawing Room
£0.00
1
1
£0.00
Main Meeting Room - De-rig
£1,666.67
1
1
£1,666.67
Bloomsbury Street Kitchen
£1,666.67
1
1
£1,666.67
Networking Dinner Package
£70.83
100
1
£7,083.00
Accommodation - Set up Day
£282.50
20
1
£5,650.00
Accommodation - Event Day
£282.50
40
1
£11,300.00

Total Venue Costs:

£39,532.67

Supplier Costs

Item
Unit Net
Qty
Days
Total NET

Total Supplier Cost:

£0.00

Total Event Cost:

£39,532.67

All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.

Radisson Blu Bloomsbury Street Hotel

Available

First Option Held

Available Dates

16 June 2026

Radisson Blu Hotel, London Bloomsbury is a boutique neighbourhood hotel where the area’s literary past meets contemporary design. Set moments from the British Museum, Covent Garden, and Tottenham Court Road station, the hotel’s mid-century panelled design kindles the feeling of a modern London townhouse. The hotel is built to the highest specifications, designed to recreate the residential feel of a modern London townhouse. In addition to hosting corporate functions, Bloomsbury Street also holds a wedding licence and is an excellent venue for social events and private dining.

Spinner_1x-1.0s-200px-200px.gif

Documents & Floor Plans

File Name
Download

Meeting Spaces

Click the meeting space for more details

Room Name
Short Description
Header Image
Theatre Style
Rounds
Classroom
Room Type
Standing
Additional Info
Order
Bedroom
Notes
Max Capacity
Description
Boardroom
Headerimageurl
Cabaret Half Rounds
Ushape
Hollowsquare
Lisbon A+B
null
null
null
Main Meeting Space
null
b0R
No
null
null
null
null
null
null
null

Venue Costs

Item
Unit
Qty
Days
Total NET
Description
Main Room Set up
£0.00
1
1
£0.00
DDR - Lisbon A+B
£70.83
100
1
£7,083.00
Refreshment Breaks - Foyer
£0.00
3
1
£0.00
Lunch - Foyer
£0.00
100
1
£0.00
Event Office - Madeira
£458.33
1
1
£458.33
Breakout Rooms - First Floor Buyout
£4,583.33
1
1
£4,583.33
Main Room De-rig
£0.00
1
1
£0.00
Networking Dinner Package
£83.33
100
1
£8,333.00
Accommodation - Event Day
£282.50
40
1
£11,300.00
Accommodation - Set up Day
£282.50
20
1
£5,650.00

Total Venue Costs:

£37,407.66

Supplier Costs

Item
Unit Net
Qty
Days
Total NET

Total Supplier Cost:

£0.00

Total Event Cost:

£37,407.66

All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.

Pestana Chelsea Bridge

Available

First Option Held

Available Dates

17 June 2026

Located directly across the beautiful setting of Battersea Park and set within the modern Chelsea Wharf area, Pestana Chelsea Bridge offers prime London meeting venues. With 10 meeting rooms accommodating from 10 to 400 delegates and 217 luxury, spacious bedrooms, Pestana Chelsea Bridge is the ideal option for small executive meetings, day delegate and residential conferences, award or gala evening banquets, training courses, team-building programmes and weddings.

Spinner_1x-1.0s-200px-200px.gif

Documents & Floor Plans

File Name
Download

Meeting Spaces

Click the meeting space for more details

Room Name
Short Description
Header Image
Theatre Style
Rounds
Classroom
Room Type
Standing
Additional Info
Order
Bedroom
Notes
Max Capacity
Description
Boardroom
Headerimageurl
Cabaret Half Rounds
Ushape
Hollowsquare
Milton Suite
null
null
null
Main Meeting Space
null
av
No
null
null
Max capacity in cabaret: 120 No daylight, has AC and it's fully accessible
null
null
null
null

Venue Costs

Item
Unit
Qty
Days
Total NET
Description
Main Meeting Room - Set up
£5,833.33
1
1
£5,833.33
Event Office
£458.33
1
2
£916.66
DDR
£74.17
100
1
£7,417.00
Filming Room - Blackfriars
£458.33
1
1
£458.33
Breakout Room - Reynolds
£583.33
1
1
£583.33
Breakout Room - Johnson
£666.67
1
1
£666.67
Breakout Room - Compton
£583.33
1
1
£583.33
Breakout Room - Cornwallis
£583.33
1
1
£583.33
Breakout Room - Pepys
£1,500.00
1
1
£1,500.00
Breakout Room - Executive Boardroom
£1,000.00
1
1
£1,000.00
Main Meeting Room - De-rig
£3,333.33
1
1
£3,333.33
Networking Dinner Package - Leo's balcony
£83.33
100
1
£8,333.00
Accommodation: Monday, 15 June 2026
£274.17
20
1
£5,483.40
Accommodation: Tuesday, 16 June 2026
£308.33
40
1
£12,333.20
Refreshment Breaks
£0.00
3
1
£0.00
Lunch
£0.00
100
1
£0.00

Total Venue Costs:

£49,024.91

Supplier Costs

Item
Unit Net
Qty
Days
Total NET

Total Supplier Cost:

£0.00

Total Event Cost:

£49,024.91

All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.

Leonardo Royal London St Pauls

Available

Joint Option Held

Available Dates

16 June 2026

Experience the perfect balance of history and modernity at the Leonardo Royal Hotel London St Paul’s, a sophisticated hotel nestled in the heart of London. Located beside the iconic St Paul’s Cathedral, this hotel is an excellent choice for business, leisure, and family guests alike, offering an unmatched city centre location with proximity to many of London’s top attractions.

The hotel’s grand entrance, stunning rooftop views, and stylish interiors make a striking first impression. Guests can choose from 432 spacious rooms, each featuring modern décor and large windows overlooking the vibrant city streets. All rooms are equipped with DREAM BEDs by Leonardo, free high-speed Wi-Fi, 49-inch flat-screen TVs, and other thoughtful amenities like 24-hour room service and a hot drink station. Upgraded rooms offer extra facilities such as a 10% discount on food and beverage, 10% discount on treatments in Rena Spa and access to the Executive Lounge.

For those looking to relax, the hotel’s Rena Health and Fitness Club features an 18-metre heated swimming pool, fully equipped gym, and a peaceful Rena Spa, where guests can indulge in luxurious treatments or enjoy exclusive spa days. Unwind after a busy day at the Sabine Rooftop Bar and Restaurant, offering stunning views across London, or enjoy a meal at Leo’s Bar and Restaurant, where you can savour delicious dishes and signature cocktails in a laid-back atmosphere.

Families and holiday travellers will love the convenience of nearby attractions, such as Tate Modern, Shakespeare’s Globe, One New Change, and the London Eye, all within walking distance. For shoppers, One New Change is just a four-minute walk away, offering a variety of stores, cafés, and restaurants.

The hotel’s central location, just a five-minute walk from Blackfriars and Mansion House stations, ensures excellent connectivity to the rest of the city, making it a great base for exploring London’s renowned museums, theatres, and galleries.

Business travellers will appreciate the 23 flexible meeting and event spaces that overlook St Paul’s Cathedral, accommodating up to 1,200 delegates, and the hotel’s MIA accreditation ensures a high standard of service for conferences and events.

If you're visiting for business or leisure, the Leonardo Royal Hotel London St Paul’s provides everything you need for a comfortable and memorable stay, from its excellent amenities to its unbeatable location.

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Shortlisted Venues

Here are your shortlisted venues. Use the button to submit your shortlist to us or confirm a venue.

Account Holder

David Kemsley

Managing Director

Any questions?

Please call us – we welcome any feedback you may have and can adjust the proposal to suit your needs. 

What happens next?
  1. Please review your proposal.

  2. Shortlist the venues of your choice.

  3. Confirm your choice and we’ll book the event suppliers.

  4. The venue will send a contract to you for signing and payment or payment through us, if required.

  5. We’ll manage all aspects of the event in partnership with you.

Next Steps

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