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MD Conference Part 2
Monday, 22 June 2026
BAE Systems is organising a ONE-day MD Conference in Manchester, bringing together 100-110 managing directors for a dynamic programme including a networking reception the night prior. The event aims to foster collaboration, knowledge sharing, and networking among senior leaders. Building on the success of previous conferences this event seeks a modern venue, ensuring a professional and memorable experience for all attendees.
Proposal Version 1.0
Prepared for BAE Systems, updated on 17 March 2026
Project Summary
Event
MD Conference Part 2
Date
Monday, 22 June 2026
To
Tuesday, 23 June 2026
Alternative Dates
Manchester City Centre
Location
Manchester City Centre
ATTENDEES
100-110
Budget Per Person
Total Budget
£30,000
Accommodation
1 night(s) stay for 100-110 guests:
Check-in: Monday 22 June 2026
Check-out: Tuesday 23 June 2026
Agenda
| Day 1 – Mon, 22 June 2026 | Day 2 – Tue, 23 June 2026 |
|---|---|
• Conference Room Setup : 6:00 PM – 10:00 PM Room Type: Main Meeting Space Room Layout: Cabaret Notes: Set and stage required. |
• Event Office: 8:00 AM – 5:00 PM Room Type: Event Office Room Layout: Boardroom |
• Networking Drinks Reception: 7:00 PM – 11:00 PM Room Type: Reception Space Room Layout: Reception Notes: Must take place in a separate space. Occasional seating required. |
• Arrival and Registration : 8:00 AM – 9:00 AM Room Type: Registration Area Room Layout: Reception |
• Filming Room: 9:00 AM – 5:00 PM Room Type: Breakout Space Room Layout: Reception Notes: Room must be bright and airy with high ceilings. A private lounge space would be ideal. |
|
• Main Plenary Session: 9:00 AM – 5:00 PM Room Type: Main Meeting Space Room Layout: Cabaret |
|
• AM Refreshment break: 10:30 AM – 11:00 AM Room Type: Catering Area Room Layout: Reception |
|
• Lunch: 1:00 PM – 2:00 PM Room Type: Catering Area Room Layout: Rounds Notes: Separate space to the main meeting room and seated. |
|
• PM Refreshment break: 3:00 PM – 3:30 PM Room Type: Catering Area Room Layout: Reception |
|
• De-Rig: 5:00 PM – 8:00 PM Room Type: Main Meeting Space Room Layout: Cabaret |
Venue Suggestions
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Halle Suite | null | null | null | null | null | b4T | No | null | null | Accompanied by the Halle Lounge Bar as the break area for max. 180 standing on one floor. | null | 190 | null | null | ||||
Peter Street Kitchen | null | 120 | null | null | 250 | b4U | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Halle Suite Set Up | £3,333.33 | 1 | 1 | £3,333.33 | |
Accommodation - Bed & Breakfast | £212.50 | 110 | 1 | £23,375.00 | |
Halle Suite - Day Delegate Rate | £70.83 | 110 | 1 | £7,791.30 | |
De Rig | £2,500.00 | 1 | 1 | £2,500.00 | |
Networking Drinks Reception - Minimum F&B Spend | £6,666.67 | 1 | 1 | £6,666.67 | Plus a 12.5% service charge. |
Supplement for seated lunch in Peter Street Kitchen. | £8.33 | 110 | 1 | £916.30 | |
Room Hire for Private Room 5 | £458.33 | 1 | 1 | £458.33 | |
Room Hire for Private Room 1 | £0.00 | 1 | 1 | £0.00 | Event office is complimentary. |
Total Venue Costs:
£45,040.93
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£45,040.93
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Edwardian Manchester
Available
First Option Held
Available Dates
The Edwardian Manchester brings redefined five-star luxury to the city’s beautiful Grade II*-listed Free Trade Hall, set in the heart of Manchester’s city centre.
Discover award-winning contemporary Japanese and Mexican small plates at Peter Street Kitchen, state-of-the-art Spa & Gym with a pool and meeting spaces for up to 500.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Stadium Suite | null | null | null | null | null | b4P | No | null | null | null | null | 220 | null | null | ||||
Heaven | null | null | null | null | 200 | b4Q | No | null | null | null | null | null | null | null | ||||
92 Suite | null | null | null | null | null | b4R | No | null | null | null | 16 | null | null | null | ||||
Players Lounge | null | null | null | null | 200 | b4S | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Accommodation - Bed & Breakfast | £124.17 | 110 | 1 | £13,658.70 | |
Stadium Suite Set Up | £1,250.00 | 1 | 1 | £1,250.00 | From 6pm. |
Stadium Suite - Day Delegate Rate | £45.83 | 110 | 1 | £5,041.30 | |
Drinks Reception - Minimum Spend on F&B | £1,666.67 | 1 | 1 | £1,666.67 | Retracting Roof Top |
Filming Room | £500.00 | 1 | 1 | £500.00 | |
Players Lounge Supplement | £791.67 | 1 | 1 | £791.67 | Separate private area for tea/coffee breaks and a hot fork buffet lunch seated. This space also includes a small boardroom area for the events office. |
Total Venue Costs:
£22,908.34
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£22,908.34
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Hotel Football Old Trafford
Available
First Option Held
Available Dates
Nestled between Old Trafford & Media city, Hotel Football is a hotel like no other, offering unparalleled views of the football stadium & Salford Quays, whilst complemented by exceptional and award-winning levels of service. The Stadium Suite plays the perfect host for conferences, banquets and events with floor to ceiling windows deliver a bright, inspiring environment for your event.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Willow 1 | null | null | null | null | null | b4I | No | null | null | null | null | 130 | null | null | ||||
Restaurant and bar | null | null | null | null | 150 | b4J | No | null | null | null | null | null | null | null | ||||
Willow 2 | null | 120 | null | null | null | b4K | No | null | null | null | null | null | null | null | ||||
Walnut | null | null | null | null | null | b4L | No | null | null | null | 15 | null | null | null | ||||
Acorn | null | null | null | null | null | b4M | No | null | null | null | 6 | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Accommodation - Bed & Breakfast | £141.67 | 110 | 1 | £15,583.70 | |
Willow Suite - Set up on 22nd June | £0.00 | £0.00 | Complimentary | ||
Restaurant & Pip Bar -Networking Drinks Reception | £5,000.00 | 1 | 1 | £5,000.00 | Exclusive use but semi private as the reception overlooks this area. Alternative would be Willow 2 and pre function area.
Plus service charge at 12.5%. |
Willow Suite - Day Delegate Rate | £54.17 | 110 | 1 | £5,958.70 | Minimum numbers of 90. |
Walnut Room/Studio Suite - Filming Room | £500.00 | 1 | 1 | £500.00 | Rate dependant on room choice. |
Acorn Room - Events Office | £0.00 | 1 | 1 | £0.00 | Complimentary |
Optional - Exclusive Use of Events Floor Supplement | £2,500.00 | 1 | 1 | £2,500.00 |
Total Venue Costs:
£29,542.40
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£29,542.40
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Treehouse Hotel Manchester
Available
First Option Held
Available Dates
Welcome to your Manchester playground, where modern magic meets childhood wonder, and every detail is a playful nod to the spirit of discovery, blending local flavour with creative charm. From tucked-away event rooms to wide-open gathering spaces, our venues are made for coming together. With smart tech and planning that feels more like play than work, it’s all designed to be easy.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
INNSiDE Standard Room | null | null | null | Bedroom | null | b4A | No | Manchester City Visitor Charge- £1.20 per room per night | null | INNSiDE Standard Room | null | null | null | null | ||||
Chadwick Suite | 200 | 160 | 95 | Main Meeting Space | 200 | b4B | No | null | null | Chadwick Suite | 65 | 150 | 65 | 1 | ||||
Big Idea Suite | 0 | 0 | 0 | Breakout Room | 16 | b4C | No | null | null | Big Idea Suite- Informal Relaxed Set Up | 0 | wix:image://v1/59e08e_35b194ab303a49d7968ab1036da0c327~mv2.jpg/Big%20Ideas%20New%20-%202.jpg#originWidth=2400&originHeight=1452 | 0 | 0 | null | |||
Foster Suite | 25 | 20 | 10 | Breakout Room | 20 | b4D | No | null | null | Filming Room | 12 | wix:image://v1/59e08e_500a8e566c984cec9d8b0ae91c552317~mv2.jpg/Foster.jpg#originWidth=599&originHeight=400 | 20 | 15 | 15 | |||
Gino D'Acampo Spritz Bar & Terrace | 0 | 0 | 0 | Lobby Bar | 140 | b4E | No | null | null | Drinks Reception- Day 1 | 0 | wix:image://v1/59e08e_10b92305cba34a74ac1aff55f8b39afb~mv2.jpg/Spritz%20Bar%20Day.jpg#originWidth=1600&originHeight=1066 | 0 | 0 | 0 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Accommodation - Bed & Breakfast | £112.50 | 110 | 1 | £12,375.00 | INNSiDE Standard Room |
Set Up- Half Day | £833.33 | 1 | 1 | £833.33 | Chadwick Site- half day set up |
Chadwick Suite - Day Delegate Package | £38.33 | 110 | 1 | £4,216.30 | Day Delegate Package - £46 per person |
Event Office - Foster Suite | £375.00 | 1 | 1 | £375.00 | Big Idea Suite- relaxed informal set up |
Filming Room - Big Ideas | £458.33 | 1 | 1 | £458.33 | Filming Room- Foster Suite |
Lunch Buffet Supplement | £8.33 | 110 | 1 | £916.30 | Buffet lunch supplement to host in the onsite Gino D'Acampo Restaurant- this will be semi private |
F&B Minimum Spend - Networking Drinks Reception | £2,916.67 | 1 | 1 | £2,916.67 | We have our Spritz Bar available, maximum standing capacity is 100 guests, however with good weather the group can also use the Terrace which would add another 40 standing.
While our Spritz Bar shares the same floor as our Main Restaurant, it is beautifully separated with a delicate curtain to provide a degree of privacy. We will admit no access to any other guests to only team members will walk through this area.
DATE: Monday 22nd June 2026
TIME:7:00 PM – 11:00 PM
EXCLUSIVE-USE SPACE:
Spritz Bar and Terrace - minimum spend £3500 on food and beverage + 10% discretionary service charge
SUGGESTED PACKAGE:
1. 3 x Canape, 3 x Small Plate from £40.50 p/p
3 x Drinks Token including Prosecco, House Wine, Bottled Beer & Soft Drink £25.50
Total Package Price per person - £66.00 |
PA System Hire & Microphone | £179.17 | 1 | 1 | £179.17 | PA System- £150 inc VAT
Microphone- £65 inc VAT each |
Total Venue Costs:
£22,270.10
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£22,270.10
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
INNSiDE By Melia Manchester
Available
First Option Held
Available Dates
We are very pleased to present INNSiDE by Melia Manchester. The cosmopolitan place to be in one of Manchester’s liveliest districts with ontemporary architecture, avant-garde British style and a dash of Spanish warmth and friendliness combine to perfection in a city hotel in one of Manchester’s most dynamic and lively districts. Surrounded by restaurants, museums, boutiques and theatres that perfectly reflect the vibrancy and excitement of this amazing city.
Please find a link for our 3D tour of the events floor: https://innside-manchester.firstview.us/en
Shortlisted Venues
Here are your shortlisted venues. Use the button to submit your shortlist to us or confirm a venue.
Any questions?
Please call us – we welcome any feedback you may have and can adjust the proposal to suit your needs.
What happens next?
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Please review your proposal.
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Shortlist the venues of your choice.
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Confirm your choice and we’ll book the event suppliers.
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The venue will send a contract to you for signing and payment or payment through us, if required.
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We’ll manage all aspects of the event in partnership with you.