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Marketing Team Meeting
Monday, 6 July 2026
Nvidia’s EMEA Enterprise Marketing team is set to reunite in Munich City Centre for a four-day Marketing Team Meeting, designed to foster face-to-face connections and strengthen team engagement after two years of remote collaboration. Bringing together 50 geographically dispersed colleagues, the event features a comprehensive agenda including main plenary sessions, multiple breakout sessions, and dedicated team-building activities, complemented by group dinners and entertainment. With a focus on collaboration, innovation, and team spirit, the gathering requires a 4 or 5-star venue equipped with high-quality audio-visual facilities and spaces suitable for both formal meetings and informal networking, ensuring an inspiring and productive environment for all attendees.
Proposal Version 1.0
Prepared for Nvidia, updated on 22 April 2026
Project Summary
Event
Marketing Team Meeting
Date
Monday, 6 July 2026
To
Thursday, 9 July 2026
Alternative Dates
Munich City Centre
Location
Munich City Centre
ATTENDEES
50
Budget Per Person
£
Total Budget
£
Accommodation
1 night(s) stay for 8 guests:
Check-in: Sunday 5 July 2026
Check-out: Monday 6 July 2026
, 3 night(s) stay for 40 guests:
Check-in: Monday 6 July 2026
Check-out: Thursday 9 July 2026
, 2 night(s) stay for 10 guests:
Check-in: Tuesday 7 July 2026
Check-out: Thursday 9 July 2026
, 1 night(s) stay for 15 guests:
Check-in: Thursday 9 July 2026
Check-out: Friday 10 July 2026
Agenda
| Day 1 – Mon, 6 July 2026 | Day 2 – Tue, 7 July 2026 |
|---|---|
• Group Arrival : 12:00 PM – 12:30 PM |
• Main Meeting Room: 9:00 AM – 6:00 PM Room Type: Main Meeting Space Room Layout: U-Shape Notes: Or Classroom Style |
• Welcome Lunch: 12:30 PM – 1:30 PM Room Type: Restaurant |
• Breakout Sessions X 4: 9:30 AM – 6:00 PM Room Type: Breakout Space Room Layout: Boardroom Notes: Approx 10-12 pax each. Timings TBC |
• Main Meeting Room: 2:00 PM – 6:00 PM Room Type: Main Meeting Space Room Layout: U-Shape Notes: Or Classroom Style |
• AM refeshment break : 10:30 AM – 11:00 AM Room Type: Catering Area |
• Breakout Sessions x 4: 2:30 PM – 6:00 PM Room Type: Breakout Space Room Layout: Boardroom Notes: Approx 10-12 pax each. Timings TBC |
• Lunch : 1:00 PM – 2:00 PM Room Type: Catering Area Notes: Location & setup TBC |
• PM refreshment break: 3:30 PM – 4:00 PM Room Type: Catering Area |
• PM refreshment break: 3:00 PM – 3:30 PM Room Type: Catering Area |
• Welcome Buffer Dinner: 7:00 PM – 10:00 PM Room Type: Catering Area Room Layout: Rounds Notes: In the hotel (either private or semi-private) - Outside or on a rooftop would be ideal. |
• Team Dinner & Activity : 6:00 PM – 10:00 PM Notes: Offsite (most likely) |
Venue Suggestions
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Salons Bialas + Studer | null | null | null | Main Meeting Space | null | b58 | No | null | null | null | null | null | 60 | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Bed and Breakfast - 5th July | Є179.00 | 8 | 1 | Є1,432.00 | |
Bed and Breakfast - 6th July | Є179.00 | 40 | 1 | Є7,160.00 | |
Bed and Breakfast - 7th & 8th July | Є199.00 | 50 | 2 | Є19,900.00 | |
Bed and Breakfast - 9th July | Є199.00 | 15 | 1 | Є2,985.00 | |
Welcome Dinner and Drinks | Є119.00 | 40 | 1 | Є4,760.00 | |
Day Delegate Rate - Bialas & Studer | Є120.00 | 40 | 2 | Є9,600.00 | |
Breakout Rooms | Є650.00 | 4 | 2 | Є5,200.00 |
Total Venue Costs:
Є51,037.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|---|---|---|---|
Total Supplier Cost:
Є0.00
Total Event Cost:
Є51,037.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Hilton Munich City
Available
Joint Option Held
Available Dates
6th - 9th July 2026
Find us in the Haidhausen artists' district, 500 meters from the Deutsches Museum. The Rosenheimer Platz S-Bahn train station next door offers transit links to Munich International Airport, Marienplatz, Munich Central Station, and the Messe München fairgrounds. Enjoy our Executive Lounge, 24-hour fitness center, free WiFi, and cocktails in our bar.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
No | ||||||||||||||||||
No | ||||||||||||||||||
No | ||||||||||||||||||
No | ||||||||||||||||||
No | ||||||||||||||||||
No |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Breakout Rooms | Є845.00 | 4 | 2 | Є6,760.00 | |
Bed and Breakfast | Є415.00 | 50 | 3 | Є62,250.00 | |
Day Delegate Rate - Ludwig-Thoma-Saal | Є116.00 | 40 | 2 | Є9,280.00 | |
Welcome Dinner and Drinks | Є120.00 | 40 | 1 | Є4,800.00 |
Total Venue Costs:
Є83,090.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|---|---|---|---|
Total Supplier Cost:
Є0.00
Total Event Cost:
Є83,090.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Altoff Seehotel Uberfahrt
Tentative
Joint Option Held
Available Dates
6th - 9th July 2026
Enjoy a wonderful retreat on the lake shore, culinary excellence in our four award-winning restaurants, a bar and a spa, where you can experience a new dimension of relaxation at any time of the year on 3,000 m². Let's create your very own moments of happiness.
The Elegant Nature Resort Seehotel Überfahrt, awarded as "Best Gourmet Resort" by HIDEAWAYS, offers exclusive arrangements and specials for a relaxing time at the Tegernsee all year round. Whether romantic days for two, wellness weekends or simply a break from everyday life - there are many good reasons to let yourself be pampered.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Studio 4 | null | null | 50 | Main Meeting Space | null | b5A | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Bedroom | Є315.00 | 50 | 2 | Є31,500.00 | 6.-08.07.2026 - 50 Andaz King/ Twin |
Bedroom | Є495.00 | 50 | 1 | Є24,750.00 | 8.-09.07.2026 - 50 Andaz King/ Twin |
Meeting Space + Breakout - Studios 1-7 | Є15,000.00 | 1 | 2 | Є30,000.00 | Minimum spend PER DAY
Meeting Room + 3 Break Outs |
Welcomer Dinner and Drinks | Є6,500.00 | 1 | 1 | Є6,500.00 | Minimum spend |
Total Venue Costs:
Є92,750.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|---|---|---|---|
Total Supplier Cost:
Є0.00
Total Event Cost:
Є92,750.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Andaz Munich Schwabinger Tor
Available
Joint Option Held
Available Dates
6th - 9th July 2026
Experience a distinctly local stay at Andaz Munich, nestled near the English Garden. This luxury boutique hotel is designed for today’s savvy cosmopolitan travelers, offering a perfect haven for sparking creativity and enjoying unforgettable local experiences. Discover unique views of the Olympic Park from our luxurious spa, and let your imagination soar at Munich’s highest rooftop bar. Enjoy diverse culinary delights at our five unique restaurants, cafés, and bars, and explore the vibrant offerings of Munich right at your doorstep.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Sydney & Melbourne | null | null | 40 | Main Meeting Space | null | b59 | No | null | null | null | null | null | 45 | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Bed and Breakfast - 5th July | Є169.00 | 8 | 1 | Є1,352.00 | |
Bed and Breakfast - 6th July | Є209.00 | 40 | 1 | Є8,360.00 | |
Bed and Breakfast - 7th & 8th July | Є209.00 | 50 | 2 | Є20,900.00 | |
Bed and Breakfast - 9th July | Є209.00 | 15 | 1 | Є3,135.00 | |
Day Delegate Rate - Sydney & Mebourne | Є126.00 | 40 | 2 | Є10,080.00 | |
Breakout Room | Є950.00 | 2 | 2 | Є3,800.00 | |
Welcome Dinner and Drinks | Є120.00 | 40 | 1 | Є4,800.00 |
Total Venue Costs:
Є52,427.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|---|---|---|---|
Total Supplier Cost:
Є0.00
Total Event Cost:
Є52,427.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Adina Aprtment Hotel Munich
Available
Joint Option Held
Available Dates
6th - 9th July 2026
The Adina Hotel Munich is a real eye-catcher. Centrally located in the new and urban Werksviertel-Mitte near the Ostbahnhof train station, the new Adina flagship hotel is situated on the ninth to 24th floors of one of the city's most spectacular high-rise buildings. This makes the Adina the highest hotel in Munich! Enjoy the breath-taking views over the Bavarian capital and the surrounding Alpine panorama while sipping a cocktail on our terrace on the 15th floor.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
No | ||||||||||||||||||
No | ||||||||||||||||||
No | ||||||||||||||||||
No | ||||||||||||||||||
No | ||||||||||||||||||
No |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Day Delegate Rate | £135.00 | 40 | 2 | £10,800.00 | |
Breakout Rooms | Є2,200.00 | 1 | 2 | Є4,400.00 | |
Welcome Dinner | £120.00 | 40 | 1 | £4,800.00 | |
Bed and Breakfast - 5th July | Є269.00 | 8 | 1 | Є2,152.00 | |
Bed and Breakfast - 6th July | Є269.00 | 40 | 1 | Є10,760.00 | |
Bed and Breakfast 7th & 8th July | Є269.00 | 50 | 2 | Є26,900.00 | |
Bed and Breakfast - 9th July | Є269.00 | 15 | 1 | Є4,035.00 |
Total Venue Costs:
Є63,847.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|---|---|---|---|
Total Supplier Cost:
Є0.00
Total Event Cost:
Є63,847.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Dean Munich, Autograph Collection
Available
Joint Option Held
Available Dates
6th - 9th July 2026
Art, design, culture and culinary innovation, all under one roof. The Dean Munich is found in the city's Westend, where things get interesting. Old breweries next to art studios, world-famous beer gardens a short walk from the tech district. A neighbourhood where different worlds share the same street. Inside The Dean, they share the same table. Around the hotel, 281 rooms follow the building's layered story. Rooms mix lacquer, velvet, polished timber and soft patterned textiles. Early 20th century Jugendstil curves meet bold lines inspired by 1980s Munich, and smart tech and considered comfort make every stay truly special. Amenities include a bespoke DS & Durga fragrance inspired by Ireland's natural landscape. Public spaces lean into contrast, with sculptural lighting, colour-drenched thresholds, polished surfaces against soft upholstery setting the tone. In the Lobby, cream lacquer walls and gleaming metals frame a signature eye motif, a further wink to the cultural iconography of the 80s.
Shortlisted Venues
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What happens next?
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Please review your proposal.
-
Shortlist the venues of your choice.
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Confirm your choice and we’ll book the event suppliers.
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The venue will send a contract to you for signing and payment or payment through us, if required.
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We’ll manage all aspects of the event in partnership with you.