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MarComms Away Day
Wednesday, 3 December 2025
BAE Systems is organising a MarComms Away Day in Surrey, designed to bring together their Marketing and Communications team for a focused and productive offsite experience. With a full-day agenda including morning and afternoon meetings, the event aims to foster collaboration, strategic planning, and team engagement in a refreshing setting. Building on the success of previous gatherings at Danesfield House, this away day will accommodate 10–12 guests and is supported by a total budget of £3,000, ensuring a high-quality and memorable experience tailored to the team’s needs.
Proposal Version 1.0
Prepared for BAE Systems, updated on 31 October 2025
Project Summary
Event
MarComms Away Day
Date
Wednesday, 3 December 2025
To
Thursday, 4 December 2025
Alternative Dates
Surrey
Location
Surrey
ATTENDEES
10-12
Budget Per Person
£
Total Budget
£3000
Accommodation
1 night(s) stay for 10 guests:
Check-in: Tuesday 11 November 2025
Check-out: Wednesday 12 November 2025
Agenda
| Day -21 – Tue, 11 November 2025 | Day -20 – Wed, 12 November 2025 |
|---|---|
• Setup: 8:00 AM – 9:00 AM Room Type: Main Meeting Space Room Layout: Boardroom Notes: Setup before guest arrival |
• Morning Meeting (potentially): 9:00 AM – 12:00 PM Room Type: Main Meeting Space Room Layout: Boardroom |
• Arrivals: 9:00 AM – 9:30 AM Room Type: Registration Area |
• Departure: 12:00 PM – 12:00 PM |
• Morning Meeting: 9:00 AM – 1:00 PM Room Type: Main Meeting Space Room Layout: Boardroom |
|
• Mid-morning refreshments: 11:00 AM – 11:20 AM Room Type: Catering Area |
|
• Lunch: 1:00 PM – 2:00 PM Room Type: Restaurant |
|
• Afternoon Meeting: 2:00 PM – 5:30 PM Room Type: Main Meeting Space Room Layout: Boardroom |
|
• Mid-afternoon refreshments: 3:30 PM – 3:50 PM Room Type: Catering Area |
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• Dinner: 6:30 PM – 9:30 PM Room Type: Restaurant |
|
• Accommodation (potentially) : 9:00 PM – 7:00 AM |
Venue Suggestions
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Orangery | null | null | null | Private Dining Room | null | b1Z | No | null | null | null | null | null | null | null | ||||
Ivatt Briscoe | null | null | null | null | null | b1a | No | null | null | null | 16 | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Day Delegate Rate | £70.83 | 12 | 1 | £849.96 | DDR includes:
Room hire from 9am - 5.30pm
Wellness woodland walks
LCD screen or Clickshare with interactive screen & 2 flipcharts
Unlimited coffee & tea
Still/sparkling water
Three refreshment breaks
Two-course hot & cold buffet in The Fox dining rooms or sandwich working lunch in your meeting room |
Banqueting Menu | £45.83 | 12 | 1 | £549.96 | |
Bed & Breakfast Rate - Executive Rooms | £166.67 | 10 | 1 | £1,666.70 | |
Bed & Breakfast Rate - Junior Suites | £208.33 | 2 | 1 | £416.66 | |
Half Day Room Hire | £208.33 | 1 | 1 | £208.33 |
Total Venue Costs:
£3,691.61
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£3,691.61
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Foxhills
Available
First Option Held
Available Dates
3rd December
Located just 25 miles from London, the Surrey country estate is the perfect venue for meetings, conferences, events and occasions. Foxhills is home to a variety of flexible event spaces, in addition to 66 hotel rooms, spa facilities and iconic golf courses.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Bluebell | null | null | null | null | null | b1X | No | null | null | null | 12 | null | null | null | ||||
Cyclamen Suite | null | null | null | null | null | b1c | No | null | null | null | 12 | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
24 Hour Rate | £220.83 | 12 | 1 | £2,649.96 | 24 Hour rates includes:
Air-conditioned meeting room with plenty of daylight
Fast Wi-Fi and wired internet access (if required)
Flipchart, LCD projector and screen
Energising lunch
Free flowing speciality teas and coffees, mineral water,
refreshments from one of our stylish coffee bars.
Dedicated meeting planner (post contract)
Dedicated events manager (day of event)
Delicious 3 course dinner in our 1877 Restaurant
(or ask our team about private dining)
Relaxing accommodation and buffet breakfast
Full access to our leisure club to rejuvenate after work
|
Room Hire on Day 2 | £291.67 | 1 | 1 | £291.67 |
Total Venue Costs:
£2,941.63
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£2,941.63
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Wotton House
Available
First Option Held
Available Dates
3rd December
Conveniently located between Heathrow and Gatwick airports, and only 40 minutes from London’s Waterloo, Wotton House is an easily accessible venue for your next work meeting, annual conference or team building event with 20 flexible meeting rooms, stunning Grade II listed gardens for team building and beautiful dining spaces.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
White Room | null | null | null | Main Meeting Space | null | b1W | No | null | null | Room hire for day 2 £350 + vat. On day 1 the meeting room hire is included within their package. | 14 | wix:image://v1/59e08e_7711f4280f4a4ec48c7f4013955a00c1~mv2.jpg/White%20Room.jpg#originWidth=756&originHeight=546 | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Residential package | £230.00 | 12 | 1 | £2,760.00 | - 3 servings throughout the day: tea, coffee, water, healthy (and naughty) treats available, times are pre-booked to keep a secure environment
- Lunch; a menu of balanced dishes designed to keep delegates focused all afternoon
- Main meeting room hire with LCD projector, screen, and something to write on
- All the connecting cables and chargers your tech will need
- Wireless connection throughout the hotel
- A great team on hand to make your event a success with direct chat to your event host
- Three-course set dinner menu with coffee*
- Bed and breakfast
|
Meeting room hire (White Room) on 12/11/2025 | £350.00 | 1 | 1 | £350.00 |
Total Venue Costs:
£3,110.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£3,110.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Royal Berkshire
Available
First Option Held
Available Dates
3rd December
Whenever you stay at Royal Berkshire, this house and its 15 acres of landscaped grounds become your home. Discover bedrooms for switching off and chilling out, spacious meeting rooms that open minds and shed inhibitions, and the secret walled garden where you can wed the love of your life.
Shortlisted Venues
Here are your shortlisted venues. Use the button to submit your shortlist to us or confirm a venue.
Any questions?
Please call us – we welcome any feedback you may have and can adjust the proposal to suit your needs.
What happens next?
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Please review your proposal.
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Shortlist the venues of your choice.
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Confirm your choice and we’ll book the event suppliers.
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The venue will send a contract to you for signing and payment or payment through us, if required.
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We’ll manage all aspects of the event in partnership with you.