our
expertise...
your
success
The Thread
Thursday, 18 June 2026
BAE Systems is hosting "The Thread," an exclusive networking event aimed at bringing together 150 industry professionals for an evening of meaningful connections in a prestigious London venue near Whitehall and their office. Set against an elegant backdrop, the event will feature a refined drinks and canapés reception from 6:00 PM to 9:00 PM, creating a sophisticated atmosphere perfect for relationship-building. With a focus on venues that offer both prestige and the option of a garden or terrace, this gathering promises a memorable experience that encourages engaging conversations and lasting professional links.
Proposal Version 1.0
Prepared for BAE Systems, updated on 13 January 2026
Project Summary
Event
The Thread
Date
Thursday, 18 June 2026
To
Thursday, 18 June 2026
Alternative Dates
London
Location
London
ATTENDEES
150
Budget Per Person
£
Total Budget
£20000
Accommodation
Agenda
| Day 1 – Thu, 18 June 2026 |
|---|
• Set Up: 4:30 PM – 6:00 PM Room Type: Reception Space Room Layout: Reception |
• Networking Drinks Reception: 6:00 PM – 9:00 PM Room Type: Reception Space Room Layout: Reception |
Venue Suggestions
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Stirling Square Garden | null | null | null | Reception Area | 200 | b3U | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Royal Garden Package | £106.00 | 150 | 1 | £15,900.00 | Includes:
Six seasonal canapés
Three hours of unlimited drinks, including: Prosecco or Pimm’s on arrival, house wines (red, white, and rosé), beers, soft drinks and mineral water.
Two ground floor rooms hired as a wet weather backup
Garden licence from The Royal Parks & Crown Estate |
Total Venue Costs:
£15,900.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£15,900.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Prince Philip House
Available
First Option Held
Available Dates
Prince Philip House is perfect for summer events and parties in the heart of London overlooking St. James’s Park. The terrace and garden offer a variety of options and will make your event both exciting and special.
In case of bad weather summer events can be held in the ground floor interconnecting rooms.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Buffini Chao Deck & Terrace | null | null | null | Reception Area | 200 | b3V | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Standing Reception Package | £170.00 | 150 | 1 | £25,500.00 | Includes:
Room hire from 6pm until 11pm (guest arrival from 6:30pm)
3 hours of unlimited wine, beer and soft drinks
3 canapes & 3 bowls or a selection of street food
Standard in-house furniture
Bespoke lighting and PA system with 2 handheld microphones
Dedicated event planner |
1 Hr additional room hire | £650.00 | 1 | 1 | £650.00 |
Total Venue Costs:
£26,150.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£26,150.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Buffini Chao Deck
Available
First Option Held
Available Dates
Buffini Chao Deck is a stunning events venue located on the roof of the iconic National Theatre, on the South Bank of the Thames. The Deck is the ultimate London event venue with the wow-factor offering breath-taking panoramic views across London, the venue combines a wrap-around outdoor riverside terrace with a large flexible event space and blank canvas for you to make your own.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
The Gladstone Library & Reading Writing Rooms | null | null | null | Reception Area | 400 | b1w | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £9,125.00 | 1 | 1 | £9,125.00 | |
Food & Beverage Minimum Spend | £5,416.67 | 1 | 1 | £5,416.67 |
Total Venue Costs:
£14,541.67
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£14,541.67
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Royal Horseguards Hotel and One Whitehall Place
Available
Second Option Held
Available Dates
Set along the River Thames, this impressive château-style, iconic building on London’s skyline offers a truly exemplary events space, superlative ambiance and high-tech facilities while encompassing genuine British heritage within its walls.
Shortlisted Venues
Here are your shortlisted venues. Use the button to submit your shortlist to us or confirm a venue.
Any questions?
Please call us – we welcome any feedback you may have and can adjust the proposal to suit your needs.
What happens next?
-
Please review your proposal.
-
Shortlist the venues of your choice.
-
Confirm your choice and we’ll book the event suppliers.
-
The venue will send a contract to you for signing and payment or payment through us, if required.
-
We’ll manage all aspects of the event in partnership with you.