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London Summer Event
Thursday, 11 June 2026
Klaviyo is organising an exclusive London Summer Event for 200–225 guests, designed as a vibrant staff summer party. The event seeks a rooftop or versatile indoor/outdoor venue in central London, offering a lively atmosphere with drinks, food, and a DJ. With a total budget of £30,000, the focus is on securing a stylish, private space that delivers a memorable experience and fosters team connection in a prime city location.
Proposal Version 1.0
Prepared for Klaviyo, updated on 28 April 2026
Project Summary
Event
London Summer Event
Date
Thursday, 11 June 2026
To
Thursday, 11 June 2026
Alternative Dates
City or Central London
Location
City or Central London
ATTENDEES
200-225
Budget Per Person
£
Total Budget
£30000
Accommodation
Agenda
| Day 1 – Thu, 11 June 2026 |
|---|
• Welcome Drinks: 6:30 PM – 7:00 PM Room Type: Reception Space Notes: Welcome drinks and canapes. |
• Bowl Food/BBQ Buffet: 7:00 PM – 11:30 PM Room Type: Reception Space Notes: With drinks package to include beer, wine and soft drinks. |
Venue Suggestions
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Rooftop bar | null | null | null | null | 250 | b5I | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Minimum Spend on Food & Beverage | £23,333.33 | 1 | 1 | £23,333.33 | Exclusive use of Sabine Rooftop Bar, including all indoor spaces and terraces. This option provides complete privacy for your event, allowing your guests full use of the venue.
Excludes 13.5% service charge on food and beverage. |
Total Venue Costs:
£23,333.33
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|---|---|---|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£23,333.33
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Sabine Rooftop
Available
Joint Option Held
Available Dates
Thursday 25th June
Perched above London, Sabine St Paul’s offers sweeping views of St Paul’s Cathedral and the Shard, paired with a fully immersive, multi-sensory experience. Sophisticated interiors, luxury finishes, signature cocktails, curated menus, and the subtle aroma of Oud combine to engage sight, sound, smell, and taste, ensuring every moment is memorable and distinctive. Sabine offers a combination of covered indoor areas and outdoor terraces. Terrace access is subject to weather conditions, however indoor capacity is always sufficient to comfortably accommodate all guests.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
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Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Packages starting from | £150.00 | 200 | 1 | £30,000.00 | Package includes: Hire of the Marquee from 18:00-23:00 (earlier access for set up), Complimentary glass of Pimm’s/ Aperol Spritz reception, Eight canapes, 3.5hrs Unlimited house wine, beer, and soft drinks, Security and manned cloakroom and complimentary garden games. DJ will be an additional cost. |
Total Venue Costs:
£30,000.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|---|---|---|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£30,000.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Grays Inn
Available
Second Option Held
Available Dates
Thursday 11th June
Step into a sun-drenched escape at The Walks, Gray’s Inn — where five acres of private, historic gardens create one of Central London’s most extraordinary settings for summer receptions, networking events and corporate celebrations. Just moments from Chancery Lane, our beautiful gardens, with centuries of heritage, offer a remarkable backdrop for you to have an unforgettable event.
During June and July, The Walks is transformed by a purpose-built luxury marquee, providing a stylish, weatherproof environment that seamlessly blends indoor elegance with the natural beauty of the gardens. For 2026, the marquee and its surrounding spaces feature a series of thoughtfully designed enhancements to elevate both capacity and guest experience.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
River Terrace | null | null | null | null | 500 | b5K | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Venue Hire | £14,500.00 | 1 | 1 | £14,500.00 | 18:00-23:00. Stretch tent included. Catering, AV, production and all other requirements, including furniture, are separate to the venue hire fee and will be provided by one of our accredited suppliers. All in packages available from £165 pp, minimum numbers 200. |
Total Venue Costs:
£14,500.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|---|---|---|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£14,500.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Somerset House
Available
Second Option Held
Available Dates
Thursday 11th June
Somerset House is a large neoclassical building complex situated on the south side of the Strand in central London. The Georgian era quadrangle is built on the site of a Tudor palace originally belonging to the Duke of Somerset offering flexible, blank-canvas spaces suitable for staging a breadth of bespoke events from our historic site in the heart of London.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Kaso Rooftop Bar | null | null | null | Catering Space,Restaurant | 150 | b5B | No | null | 150 | With panoramic views of East London, our Rooftop Bar and Terrace is the ultimate space to host a private party or event in the heart of Shoreditch. Taking inspiration from Palm Springs, it feels like a playful, Californian escape with its pink colour scheme, lush succulents, and great views from its outdoor terrace. The entire space can be hired in conjunction with the One Hundred and Ante Room, to accommodate up to 250 guests. | null | wix:image://v1/59e08e_6b028ac8da944385ab4e01d0adc0d1ce~mv2.jpg/220131_OHS14609_V1.jpg#originWidth=1200&originHeight=1553 | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Minimum food & beverage spend | £25,000.00 | 1 | 1 | £25,000.00 | Kaso Rooftop Bar + Ante Room + 100 Room - max 250 pax combined |
Total Venue Costs:
£25,000.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|---|---|---|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£25,000.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
One Hundred Shoreditch
Available
Second Option Held
Available Dates
T
One Hundred Shoreditch signifies the evolution of Shoreditch with bedrooms place emphasis on calm and comfort, while the restaurants, bars and public areas retain the fun and energy associated with East London. The hotel's independent spirit is at the social heart of an evolving Shoreditch.
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Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
No | ||||||||||||||||||
No | ||||||||||||||||||
No | ||||||||||||||||||
No | ||||||||||||||||||
No | ||||||||||||||||||
No |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Minimum Spend | £29,166.67 | 1 | 1 | £29,166.67 | Exclusive hire from 6.30pm-1am. Maximum capacity: 400 guests, plus very large outside private terrace. Includes brand new Games Parlour, opening in April 2026 with Karaoke, beer pong, quoits, mini golf, shuffleboards, bagatelle and darts. Subject to 12.5% service charge. |
DJ - 5 Hours | £170.00 | 5 | 1 | £850.00 | Based on a minimum of 3 hours. |
Total Venue Costs:
£30,016.67
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|---|---|---|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£30,016.67
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Mr Foggs City Tavern
Available
First Option Held
Available Dates
Thursday 11th & 18th June
Welcome to Mr Fogg’s City Tavern, where Victorian charm meets modern London flair. Located on Liverpool Street, the outdoor terraces offer the perfect setting for your next event, with stylish decor and a vibrant atmosphere in the heart of the city.
Shortlisted Venues
Here are your shortlisted venues. Use the button to submit your shortlist to us or confirm a venue.
Any questions?
Please call us – we welcome any feedback you may have and can adjust the proposal to suit your needs.
What happens next?
-
Please review your proposal.
-
Shortlist the venues of your choice.
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Confirm your choice and we’ll book the event suppliers.
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The venue will send a contract to you for signing and payment or payment through us, if required.
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We’ll manage all aspects of the event in partnership with you.