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2 Day Partner Conference
Monday, 2 March 2026
Smartbox is organising a dynamic 2-Day Partner Conference in March 2026, aimed at fostering collaboration and networking among partners from the UK, Australia, and New Zealand. The event will be held in an inspiring and accessible location within the Bristol, Malvern, or London/M4 Corridor area, ensuring excellent transport links. The conference will feature a mix of keynote sessions and breakout discussions in theatre and classroom settings, complemented by a small welcome dinner for early arrivals and a lively partner dinner with live music and a DJ. Attendees will enjoy a hot buffet lunch and have access to comprehensive audio-visual facilities, including mics and projection. Accommodation will be provided for 80 to 120 guests, with a focus on trendy venues that offer 2 to 5 rooms and staging options. The event promises to be an engaging platform for internal operations teams to share updates, launches, and address issues, all while enjoying a fresh and inspiring environment.
Proposal 1.0
Prepared for Smartbox, updated on 21 July 2025
Project Summary
Event
2 Day Partner Conference
Date
Monday, 2 March 2026
To
Wednesday, 4 March 2026
Alternative Dates
Bristol, UK
Location
Bristol, UK
ATTENDEES
120
Budget Per Person
£250 - £270
Total Budget
Accommodation
2 night(s) stay for 65 guests:
Check-in: Monday 2 March 2026
Check-out: Wednesday 4 March 2026
, 3 night(s) stay for 15 guests:
Check-in: Monday 2 March 2026
Check-out: Thursday 5 March 2026
, 1 night(s) stay for 40 guests:
Check-in: Tuesday 3 March 2026
Check-out: Wednesday 4 March 2026
Agenda
| Day 1 – Mon, 2 March 2026 | Day 2 – Tue, 3 March 2026 | Day 3 – Wed, 4 March 2026 |
|---|---|---|
• Arrivals: 3:00 PM – 7:00 PM |
• Morning Meeting: 9:00 AM – 1:00 PM Room Type: Main Meeting Space Room Layout: Theatre |
• Morning Meeting: 9:00 AM – 1:00 PM Room Type: Main Meeting Space Room Layout: Theatre |
• Setup: 5:00 PM – 7:00 PM Notes: Setup before guest arrival |
• Morning Coffee Break: 11:00 AM – 11:30 AM Room Type: Catering Area Room Layout: Reception |
• Morning Coffee Break: 11:00 AM – 11:30 AM Room Type: Catering Area Room Layout: Reception |
• Buffet Dinner: 7:00 PM – 9:30 PM Room Type: Restaurant Notes: Restaurant or Catering Space |
• Breakout Session A: 11:30 AM – 4:30 PM Room Type: Breakout Space Room Layout: Classroom Notes: Some Flexibility with numbers across the three breakouts |
• Breakout Session A: 11:30 AM – 4:30 PM Room Type: Breakout Space Room Layout: Classroom Notes: Some Flexibility with numbers across the three breakouts |
• Breakout Session B: 11:30 AM – 4:30 PM Room Type: Breakout Space Room Layout: Classroom Notes: Some Flexibility with numbers across the three breakouts |
• Breakout Session B: 11:30 AM – 4:30 PM Room Type: Breakout Space Room Layout: Classroom Notes: Some Flexibility with numbers across the three breakouts |
|
• Breakout Session C: 11:30 AM – 4:30 PM Room Type: Breakout Space Room Layout: Classroom Notes: Some Flexibility with numbers across the three breakouts |
• Breakout Session C: 11:30 AM – 4:30 PM Room Type: Breakout Space Room Layout: Classroom Notes: Some Flexibility with numbers across the three breakouts |
|
• Lunch: 1:00 PM – 2:00 PM Room Type: Catering Area Room Layout: Reception |
• Lunch: 1:00 PM – 2:00 PM Room Type: Catering Area Room Layout: Reception |
|
• Afternoon Meeting: 2:00 PM – 6:00 PM Room Type: Main Meeting Space Room Layout: Theatre |
• Afternoon Meeting: 2:00 PM – 6:00 PM Room Type: Main Meeting Space Room Layout: Theatre |
|
• Afternoon Coffee Break: 3:30 PM – 4:00 PM Room Type: Catering Area Room Layout: Reception |
• Afternoon Coffee Break: 3:30 PM – 4:00 PM Room Type: Catering Area Room Layout: Reception |
|
• Off-site Dinner: 7:30 PM – 11:30 PM |
• Departures: 6:00 PM – 7:00 PM |
|
• Derig: 6:30 PM – 10:30 PM Notes: Pack down after event |
Venue Suggestions
For the upcoming 2 Day Partner Conference, we meticulously sourced a list of venues in Bristol, UK, ensuring alignment with the specified budget of £250 - £270 per person. Our approach was to identify venues that could accommodate the diverse needs of the event, including a two-day meeting with breakout sessions, morning and afternoon coffee breaks, and gala dinners. We prioritized venues that could provide suitable accommodation for varying lengths of stay, catering to 65 guests for two nights, 15 guests for three nights, and 40 guests for one night. Additionally, we considered the logistical requirements for the arrival of 80 guests on the first day, a full-day conference for 120 attendees on the second day, and a concluding conference for 100-120 participants on the third day. Our venue selection process was guided by these comprehensive requirements to ensure a seamless and successful event experience.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Set up for Kings Suite | £2,083.33 | 1 | 1 | £2,083.33 | null |
Monday Buffet Dinner | £37.50 | 80 | 1 | £3,000.00 | |
DDR | £50.00 | 120 | 2 | £12,000.00 | |
Breakout Space 1: Lancaster Suite | £1,083.33 | 1 | 2 | £2,166.66 | |
Breakout Space 2: Palm Court | £1,500.00 | 1 | 2 | £3,000.00 | |
Breakout Space 3 (re-using of Kings Suite) | Included | 1 | 2 | Included | |
Deluxe Double Bedroom (Monday) | £125.83 | 80 | 1 | £10,066.40 | Single occupancy, including Full English Breakfast |
Deluxe Double Bedroom (Tuesday) | £125.83 | 80 | 1 | £10,066.40 | Single occupancy, including Full English Breakfast |
Deluxe Twin Bedroom (Tuesday) | £159.17 | 20 | 1 | £3,183.40 | Single occupancy, including Full English Breakfast |
Superior Bedroom (Tuesday) | £167.50 | 20 | 1 | £3,350.00 | Single occupancy, including Full English Breakfast |
Deluxe Double Bedroom (Wednesday) | £125.83 | 15 | 1 | £1,887.45 | Single occupancy, including Full English Breakfast |
Complimentary use of York Suite | Included | 1 | 2 | Included | |
Complimentary use of Windsor Suite | Included | 1 | 2 | Included |
Total Venue Costs:
£48,220.11
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£48,220.11
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Bristol Marriott Royal Hotel
Available
First Option Held
Available Dates
2026-03-09
Located in the city center, Bristol Marriott Royal Hotel has been welcoming guests for more than 150 years. Their preciously restored historic hotel in Bristol city center offers an elevated experience in keeping with its royal name. The hotel sits next to the Bristol Cathedral and a short distance from the train station, Cabot Circus, and Bristol Hippodrome Theatre. Those hosting events in Bristol will be thrilled with the Grade II listed Victorian building and choice of spaces.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Monday Buffet Dinner | £29.17 | 80 | 1 | £2,333.60 | |
DDR | £49.17 | 120 | 2 | £11,800.80 | |
(Breakout 1) Ballroom 2 Room Hire | £1,625.00 | 1 | 2 | £3,250.00 | |
(Breakout 2) William Jessop Room Hire | £1,625.00 | 1 | 2 | £3,250.00 | |
(Breakout 3) George white Room Hire | £625.00 | 1 | 2 | £1,250.00 | |
Bedroom Rate (Monday) | £112.50 | 80 | 1 | £9,000.00 | |
Bedroom Rate (Tuesday) | £140.83 | 120 | 1 | £16,899.60 | |
Bedroom Rate (Wednesday) | £140.83 | 15 | 1 | £2,112.45 |
Total Venue Costs:
£49,896.45
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£49,896.45
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Bristol Hotel
Available
First Option Held
Available Dates
2026-03-09
The Bristol is a luxury hotel that enjoys an unbeatable waterfront location in the heart of one of the UK’s most exciting cities.
The Meetings & Events Centre is one of the South West’s leading business facilities. Located adjacent to the hotel, it has a separate entrance and its own lobby/lounge area and private bar. All the hotel’s nine meeting rooms offer smart décor and the latest technology including flat screen TVs and integral projectors. Further benefits include complimentary WI-FI and on-site parking.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Dinner | £24.17 | 120 | 1 | £2,900.40 | Buffet Dinner Bronze -
£29
Includes:
Soup of the Day and Salad Option
1 Meat option, 1 Vegan Option, 1 Vegetable Side and 1 Carb Side Dish
Cake and Fruit Salad |
Day Delegate Rate | £49.17 | 120 | 2 | £11,800.80 | Our DDR package includes:
Room hire
Buffet lunch
Unlimited tea/coffee breaks (3 changes of water)
3 snack breaks
Bottles of water
Sweets
Stationery
Screen & Projector
Flipchart & Pens
WIFI
|
Jupiter Suite | Included | 1 | 2 | Included | |
Breakout Room 1 | £500.00 | 1 | 2 | £1,000.00 | |
Breakout Room 2 | £350.00 | 1 | 2 | £700.00 | |
Breakout Room 3 | £700.00 | 1 | 2 | £1,400.00 | |
Bedroom Rate (Monday) | £106.67 | 80 | 1 | £8,533.60 | bed and breakfast single occupancy |
Bedroom Rate (Tuesday) | £106.67 | 120 | 1 | £12,800.40 | bed and breakfast single occupancy |
Bedroom Rate (Wednesday) | £106.67 | 15 | 1 | £1,600.05 | bed and breakfast single occupancy |
Total Venue Costs:
£40,735.25
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£40,735.25
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Radisson Blu Bristol
Available
First Option Held
Available Dates
Housed in an iconic 18-storey high-rise, the Radisson Blu Hotel, Bristol places you at the center of one of England's most captivating cities.
Whether you are hosting a board meeting, a training workshop, a social event, or an outdoor barbecue, Radisson Blu Hotel, Bristol has a selection of four meeting and event spaces to suit every occasion. Each room has individual climate control, built-in audiovisual equipment, free high-speed Wi-Fi access, and modern furnishings. Their outdoor terrace, which overlooks the Bristol harbor, is perfect for breakout sessions, summer barbecues, and special events.
Shortlisted Venues
Here are your shortlisted venues. Use the button to submit your shortlist to us or confirm a venue.
Bristol Marriott Royal Hotel
Any questions?
Please call us – we welcome any feedback you may have and can adjust the proposal to suit your needs.
What happens next?
-
Please review your proposal.
-
Shortlist the venues of your choice.
-
Confirm your choice and we’ll book the event suppliers.
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The venue will send a contract to you for signing and payment or payment through us, if required.
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We’ll manage all aspects of the event in partnership with you.