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Sales Team Offsite
Tuesday, 22 July 2025
Exclaimer is organising a three-day Sales Team Offsite event in the London/Home Counties area, designed to foster collaboration and strategic planning among its sales teams, which are evenly split between the US and the UK. The event will commence with an internal afternoon meeting and a dinner on day one, followed by a two day People Team lead workshop. The event seeks a venue that embodies a modern or classical style, providing a conducive environment for both formal discussions and informal networking. With 23 guests expected, this offsite aims to strengthen team dynamics and align sales strategies across regions.
Proposal Version 1.0
Prepared for Exclaimer, updated on 24 June 2025
Project Summary
Event
Sales Team Offsite
Date
Tuesday, 22 July 2025
To
Thursday, 24 July 2025
Alternative Dates
Home Counties
Location
Home Counties
ATTENDEES
23
Budget Per Person
TBC
Total Budget
TBC
Accommodation
2 night(s) stay for 23 guests:
Check-in: Tuesday 22 July 2025
Check-out: Thursday 24 July 2025
Agenda
| Day 1 – Tue, 22 July 2025 | Day 2 – Wed, 23 July 2025 | Day 3 – Thu, 24 July 2025 |
|---|---|---|
• Arrival Lunch: 1:00 PM – 2:00 PM Room Type: Catering Area |
• Arrivals: 8:30 AM – 9:00 AM Room Type: Reception Space Room Layout: Reception |
• Arrivals: 8:30 AM – 9:00 AM Room Type: Reception Space Room Layout: Reception |
• Afternoon Meeting : 2:00 PM – 5:30 PM Room Type: Main Meeting Space |
• Morning Meeting: 9:00 AM – 1:00 PM Room Type: Main Meeting Space Room Layout: Cabaret |
• Morning Meeting: 9:00 AM – 1:00 PM Room Type: Main Meeting Space Room Layout: Cabaret |
• Dinner: 7:00 PM – 10:00 PM Room Type: Restaurant |
• Morning Coffee Break: 11:00 AM – 11:30 AM Room Type: Catering Area Room Layout: Reception |
• Morning Coffee Break: 11:00 AM – 11:30 AM Room Type: Catering Area Room Layout: Reception |
• Lunch: 1:00 PM – 2:00 PM Room Type: Restaurant Room Layout: Rounds |
• Lunch: 1:00 PM – 2:00 PM Room Type: Restaurant Room Layout: Rounds |
|
• Afternoon Meeting: 2:00 PM – 5:30 PM Room Type: Main Meeting Space Room Layout: Cabaret |
• Afternoon Meeting: 2:00 PM – 5:30 PM Room Type: Main Meeting Space Room Layout: Cabaret |
|
• Afternoon Coffee Break: 3:30 PM – 4:00 PM Room Type: Catering Area Room Layout: Reception |
• Afternoon Coffee Break: 3:00 PM – 3:30 PM Room Type: Catering Area Room Layout: Reception |
|
• Dinner: 7:00 PM – 9:00 PM Room Type: Restaurant Room Layout: Rounds Notes: Informal |
Venue Suggestions
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
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Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
24 Hour Rate | £194.17 | 23 | 2 | £8,931.82 | 24 hour rate private dining
• Main meeting room hire
• Unlimited tea & coffee served with a healthy mid-morning snack and an afternoon treat
• 2 course hot & cold buffet lunch served in our 1907 restaurant (based 20+ guests or working lunch)
• Latest AV including screen, projector, 42” plasma screen, flipchart and built in sound system
• Unlimited bottled filtered still & sparkling water
• Delegate stationery and sweets in the meeting room
• Wi-Fi throughout the hotel
• In-house conference app for all your needs when on-site
• Dedicated operational Team Player for all your catering, AV and meeting room needs
• 3 course dinner private dining menu with coffee & petit fours (based on groups of 21+, if numbers are between 10 - 20 a private room hire charge will apply or dinner can be taken in our 1907 restaurant)
• Overnight accommodation in a king-sized deluxe double room
• Use of the gym facilities at the hotel in their new home on the ground floor
• Full English & continental breakfast served in our 1907 restaurant
• No hidden extras
|
Catering | £0.00 | 23 | 3 | £0.00 | Included |
DDR | £50.00 | 23 | 1 | £1,150.00 | Our day delegate rate includes;
• Main meeting room hire
• Unlimited tea & coffee served with a mid-morning snack and an afternoon treat
• 2 course hot & cold buffet lunch served in our 1907 restaurant(based 20+ guests or working lunch)
• Latest AV including screen, projector, 42” plasma screen, flipchart and built in sound system
• Unlimited bottled still & sparkling water
• Delegate stationery and sweets in the meeting room
• Wi-Fi throughout the hotel
• In-house conference app for all your needs when on-site
• Dedicated operational Team Player for all your catering, AV and meeting room needs
• 12 hours of complimentary parking
• No hidden extras
|
Dinner | £0.00 | 23 | 2 | £0.00 | Included |
Total Venue Costs:
£10,081.82
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|---|---|---|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£10,081.82
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Brooklands Hotel
Available
First Option Held
Available Dates
Located in Weybridge on the historic grounds of the former Brooklands Motor Racing Circuit, Brooklands Hotel offers a stylish and contemporary setting for corporate meetings and events. The hotel features a range of modern meeting spaces with natural daylight, flexible layouts, and integrated AV technology, making it ideal for conferences, workshops, and strategy sessions.
Delegates benefit from comfortable accommodation, high-quality dining at the 1907 restaurant, and unique experiences including views over the adjacent Mercedes‑Benz World. With excellent access from London and the M25, Brooklands Hotel combines convenience, modern facilities, and a distinctive motorsport heritage to create a memorable environment for corporate gatherings.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
No | ||||||||||||||||||
No | ||||||||||||||||||
No | ||||||||||||||||||
No | ||||||||||||||||||
No | ||||||||||||||||||
No |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
24 Hour Rate - 22nd July | £200.00 | 23 | 1 | £4,600.00 | null |
24 Hour Rate - 23rd July | £216.67 | 23 | 1 | £4,983.41 | null |
Catering | £0.00 | 23 | 3 | £0.00 | Included |
DDR - 24th July | £50.00 | 23 | 1 | £1,150.00 | null |
Dinner | £0.00 | 23 | 2 | £0.00 | Included |
Total Venue Costs:
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|---|---|---|---|
Total Supplier Cost:
Total Event Cost:
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Oatlands Park Hotel
Available
First Option Held
Available Dates
Set amidst 10 acres of magnificent grounds, Oatlands Park Hotel stands near the original site of the grand royal palace built by Henry VIII. Overlooking Broadwater Lake and with far-reaching views over the Surrey countryside, this Grade II listed hotel has been carefully restored and renovated, making it the perfect setting for corporate events.
Shortlisted Venues
Here are your shortlisted venues. Use the button to submit your shortlist to us or confirm a venue.
Brooklands Hotel
Oatlands Park Hotel
Any questions?
Please call us – we welcome any feedback you may have and can adjust the proposal to suit your needs.
What happens next?
-
Please review your proposal.
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Shortlist the venues of your choice.
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Confirm your choice and we’ll book the event suppliers.
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The venue will send a contract to you for signing and payment or payment through us, if required.
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We’ll manage all aspects of the event in partnership with you.