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The Thread
Wednesday, 18 March 2026
BAE Systems is organising "The Thread," an exclusive networking event designed to foster connections among industry professionals in a prestigious setting near Whitehall and their London office. The event will welcome 150 guests to an elegant drinks and canapés reception from 6:00 PM to 9:00 PM, offering a sophisticated atmosphere ideal for meaningful conversations and relationship-building. With a total budget of £20,000 and a preference for a distinguished venue, the event aims to deliver a memorable experience that reflects the client’s high standards and commitment to excellence.
Proposal Version 1.0
Prepared for BAE Systems, updated on 1 December 2025
Project Summary
Event
The Thread
Date
Wednesday, 18 March 2026
To
Wednesday, 18 March 2026
Alternative Dates
London
Location
London
ATTENDEES
150
Budget Per Person
£
Total Budget
£20000
Accommodation
Agenda
| Day 1 – Wed, 18 March 2026 |
|---|
• Set Up: 4:30 PM – 6:00 PM Room Type: Reception Space Notes: Access to the room is required from 4.30pm, 5pm at the latest to be ready for a 6pm start. Guest arrive from 6.30pm. |
• Networking Drinks Reception: 6:00 PM – 9:00 PM Room Type: Reception Space Room Layout: Reception |
Venue Suggestions
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
The Gladstone Library | null | null | null | null | 400 | b1w | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £9,125.00 | 1 | 1 | £9,125.00 | 16.30 - 21.00 |
Minimum Spend on Food & Beverage | £5,416.67 | 1 | 1 | £5,416.67 |
Total Venue Costs:
£14,541.67
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£14,541.67
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Royal Horseguards Hotel and One Whitehall Place
Available
Joint Option Held
Available Dates
Wednesday 18th March
Set along the River Thames, this impressive château-style, iconic building on London’s skyline offers a truly exemplary events space, superlative ambiance and high-tech facilities while encompassing genuine British heritage within its walls.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
The Ballroom & Long Gallery | 150 | 190 | null | Main Meeting Space,Catering Space | 200 | b1p | No | null | 200 | The epitome of breathtaking grandeur, the Grade II* listed 18 Century Ballroom was originally designed by neoclassical architect Robert Adam. Featuring an impressive gilded vaulted ceiling and minstrel galleries, this magnificent space is a delightful mix of quintessential English charm and timeless luxury.
The Ballroom provides an inspiring setting, offering generous floor space with unobstructed views. This wonderfully adaptive space can be perfectly tailored to your requirements, be it a conference or an exquisite banquet. Flooded with natural light, the adjoining Long Gallery makes the perfect setting for guest registration, refreshment breaks, or an elegant drinks reception.
| null | wix:image://v1/59e08e_6970d16a964a48e6a406ffe9fa1256b1~mv2.jpg/download.jpg#originWidth=275&originHeight=183 | 120 | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £3,333.33 | 1 | 1 | £3,333.33 | 4.30pm - 9pm. A discretionary 15.5% service charge to the final invoice amount. |
Bowl Food | £35.00 | 150 | 1 | £5,250.00 | |
Drinks Package | £54.17 | 150 | 1 | £8,125.50 | 3 hours unlimited prosecco, house wines, bottled beer and soft drinks. |
Total Venue Costs:
£16,708.83
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£16,708.83
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Lansdowne Club
Available
First Option Held
Available Dates
Wednesday 18th March
Standing discreetly at the south-west corner of Berkeley Square, The Lansdowne Club is ideally located in Mayfair, at the heart of London’s West End. With a heritage dating back to 1763, Lansdowne House was re-imagined as a leading private Members’ Club in 1935 – welcoming both men and women with equal status from the outset. An eclectic blend of historic charm and contemporary comfort, the Club offers exceptional social, sporting, dining, business, and accommodation facilities in the setting of 18th-century grandeur.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Princess Alexandra Hall | null | null | null | null | 160 | b20 | No | null | null | null | null | null | null | null | ||||
Hall of India | null | null | null | null | 150 | b21 | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £3,800.00 | 1 | 1 | £3,800.00 | 4pm - 10pm |
Minimum Catering Spend | £4,900.00 | 1 | 1 | £4,900.00 | Subject to 12.5% service charge. |
Total Venue Costs:
£8,700.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£8,700.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Six Park Place
Available
First Option Held
Available Dates
Wednesday 18th March
Named in celebration of the Royal Over-Seas League’s iconic address, Six Park Place encompasses our superb venue hire, meetings, private dining and events offering. Step inside Over-Seas House, our unforgettable Grade I listed home and experience unparalleled service and an enviable location in the very heart of historic St James’s.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
The Carlton | null | null | null | null | 300 | b1z | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Drinks Reception Package | £110.00 | 150 | 1 | £16,500.00 | Access from 5pm until 11pm. Package includes; A glass of Champagne on arrival, 8 canapes (chefs choice), 2 hours unlimited drinks (house wine, beer, soft drinks, must be consecutive), security, cloakroom and hire fee. |
Total Venue Costs:
£16,500.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£16,500.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
116 Pall Mall
Available
First Option Held
Available Dates
Wednesday 18th March
116 Pall Mall is a magnificent Georgian building in the heart of London, just moments from some of the city’s most sought-after spots. Opened in 1828, it’s now home to the Institute of Directors. With five floors of versatile and flexible spaces to captivate your guests with opulent décor, magnificent original features, period charm and unique heritage – all enhanced by flawless service.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Vaults | null | null | null | null | 230 | b1v | No | null | null | null | null | null | null | null | ||||
Great Room | null | null | null | null | 200 | b29 | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £6,100.00 | 1 | 1 | £6,100.00 | 4.30pm - 11pm |
Canape's/Bowl Food Package | £46.00 | 150 | 1 | £6,900.00 | (Included in the price is four market choice canapes and three market choice bowl food (minimum 40 guests) |
3Hr Unlimited House Wine, Bottled Beer, Prosecco & Softdrinks | £52.00 | 150 | 1 | £7,800.00 | 3Hr Unlimited House Wine, Bottled Beer, Prosecco & Soft drinks. |
Total Venue Costs:
£20,800.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£20,800.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Ballroom Suite | null | null | null | null | 200 | b1u | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £3,333.33 | 1 | 1 | £3,333.33 | 4pm – 10pm |
Minimum Spend on Food & Beverage | £7,500.00 | 1 | 1 | £7,500.00 |
Total Venue Costs:
£10,833.33
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£10,833.33
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Clermont Charing Cross
Available
First Option Held
Available Dates
Wednesday 18th March
Situated on the Strand, just steps from Charing Cross Station, the hotel offers unbeatable convenience in the very centre of London. Victorian architectural charm married with all the modern necessities you could need makes The Clermont London, Charing Cross meeting and event rooms the ideal professional spaces to play host.
Shortlisted Venues
Here are your shortlisted venues. Use the button to submit your shortlist to us or confirm a venue.
Any questions?
Please call us – we welcome any feedback you may have and can adjust the proposal to suit your needs.
What happens next?
-
Please review your proposal.
-
Shortlist the venues of your choice.
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Confirm your choice and we’ll book the event suppliers.
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The venue will send a contract to you for signing and payment or payment through us, if required.
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We’ll manage all aspects of the event in partnership with you.