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Dinner & Drinks Reception
Thursday, 15 January 2026
BAE Systems is hosting a prestigious Dinner & Drinks Reception in Central London to reward and recognise the outstanding efforts of employees involved in a recent order. This exclusive event for 60 guests will feature a sophisticated agenda, beginning with welcome drinks, followed by a seated dinner, and concluding with a dedicated networking drinks reception in a separate, elegant space. With a focus on premium venues and an emphasis on creating a memorable and celebratory atmosphere, the event aims to foster appreciation, connection, and lasting memories among attendees.
Proposal Version 1.0
Prepared for BAE Systems, updated on 2 December 2025
Project Summary
Event
Dinner & Drinks Reception
Date
Thursday, 15 January 2026
To
Thursday, 15 January 2026
Alternative Dates
Central London
Location
Central London
ATTENDEES
60
Budget Per Person
£
Total Budget
£20000
Accommodation
Agenda
| Day 1 – Thu, 15 January 2026 |
|---|
• Welcome Drinks: 6:30 PM – 7:30 PM Room Type: Reception Space Room Layout: Reception Notes: Separate space to the dinner. Half bottle of wine pp. |
• Seated Dinner: 7:30 PM – 10:30 PM Room Type: Main Meeting Space Room Layout: Rounds |
• Networking Drinks: 10:30 PM – 12:00 AM Room Type: Reception Space Room Layout: Reception Notes: Separate space to the dinner. Spirits and beers pp. |
Venue Suggestions
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
The Ballroom & Long Gallery | 150 | 190 | null | Main Meeting Space,Catering Space | 200 | b1p | No | null | 200 | The epitome of breathtaking grandeur, the Grade II* listed 18 Century Ballroom was originally designed by neoclassical architect Robert Adam. Featuring an impressive gilded vaulted ceiling and minstrel galleries, this magnificent space is a delightful mix of quintessential English charm and timeless luxury.
The Ballroom provides an inspiring setting, offering generous floor space with unobstructed views. This wonderfully adaptive space can be perfectly tailored to your requirements, be it a conference or an exquisite banquet. Flooded with natural light, the adjoining Long Gallery makes the perfect setting for guest registration, refreshment breaks, or an elegant drinks reception.
| null | wix:image://v1/59e08e_6970d16a964a48e6a406ffe9fa1256b1~mv2.jpg/download.jpg#originWidth=275&originHeight=183 | 120 | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £3,750.00 | 1 | 1 | £3,750.00 | |
3 Course Set Menu | £70.83 | 60 | 1 | £4,249.80 | A discretionary 15.5% service charge will be added. |
Drinks Package TBC | £46.67 | 60 | 1 | £2,800.20 | Includes 2 glasses of Champagne and half a bottle of wine per person. |
Total Venue Costs:
£10,800.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£10,800.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Lansdowne Club
Available
First Option Held
Available Dates
Standing discreetly at the south-west corner of Berkeley Square, The Lansdowne Club is ideally located in Mayfair, at the heart of London’s West End. With a heritage dating back to 1763, Lansdowne House was re-imagined as a leading private Members’ Club in 1935 – welcoming both men and women with equal status from the outset. An eclectic blend of historic charm and contemporary comfort, the Club offers exceptional social, sporting, dining, business, and accommodation facilities in the setting of 18th-century grandeur.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Pompadour Ballroom | null | 80 | null | null | null | b22 | No | null | null | null | null | null | null | null | ||||
Ziggy's Bar | null | null | null | null | 60 | b23 | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £3,333.33 | 1 | 1 | £3,333.33 | Includes the terrace for the welcome drinks reception. |
Minimum Food & Beverage Spend | £10,833.33 | 1 | 1 | £10,833.33 | There will be a service charge of 15% added to your final bill for food and beverage. |
Ziggy's Bar for Post-Dinner Drinks | £1,250.00 | 1 | 1 | £1,250.00 |
Total Venue Costs:
£15,416.66
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£15,416.66
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Hotel Café Royal
Available
First Option Held
Available Dates
Ideally situated where St. James’, Mayfair and Soho converge, this luxury hotel on Regent Street has an unparalleled setting. For over 150 years, Café Royal has welcomed those who make a difference, from Oscar Wilde and Winston Churchill to Princess Diana and David Bowie. The only place in London to convene, converse, and celebrate.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Ballroom | null | 150 | null | null | null | b2D | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £5,000.00 | 1 | 1 | £5,000.00 | Ballroom and Courtroom |
Minimum Food and Beverage Spend | £10,000.00 | 1 | 1 | £10,000.00 | Subject to a 15% discretionary service charge. |
Total Venue Costs:
£15,000.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£15,000.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Ballroom & Foyer | null | 150 | null | null | null | b27 | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Venue Hire | £4,583.33 | 1 | 1 | £4,583.33 | The space accommodates up to 150 guests for theatre style, 100 guests for cabaret style and 120 guests for a dinner dance. Located on its own floor, it offers complete privacy and includes two dedicated lifts, a private bar, a cloakroom, and spacious restrooms.
The adjoining Ballroom Foyer is an ideal welcome reception and networking area, before the Ballroom doors open for guests to take their seats.
|
3 Course Dinner Menu | £70.83 | 60 | 1 | £4,249.80 | Subject to 12.5% service charge. |
Drinks Package TBC | £60.42 | 60 | 1 | £3,625.20 | Includes 2 glasses of Champagne and half a bottle of wine per person. |
Total Venue Costs:
£12,458.33
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£12,458.33
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Bulgari London
Available
First Option Held
Available Dates
Located in Knightsbridge on the edge of Hyde Park, Bvlgari Hotel London is both a haven of calm in the centre of the city and yet under a minute’s walk from such landmarks as the famous Harrods department store. Since opening in 2012, Bvlgari has set new standards among the luxury hotels of the British capital. Elegant contemporary architecture and Bvlgari’s legendary flair for design are matched by class-leading quality of service.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Brooklands Restaurant & Terrace | null | 60 | null | null | null | b24 | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £4,166.67 | 1 | 1 | £4,166.67 | Security charge of £320.00. |
Minimum Food & Beverage Spend | £12,500.00 | 1 | 1 | £12,500.00 | Excludes 15% service charge. |
Total Venue Costs:
£16,666.67
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£16,666.67
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Peninsula London
Available
First Option Held
Available Dates
Superbly situated alongside Hyde Park Corner and Wellington Arch, The Peninsula London occupies one of the city’s most prestigious addresses. Newly built and impeccably designed to harmonise with the surrounding heritage buildings, the hotel is just steps away from Kensington Gardens, and other iconic attractions.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Beaufort Bar | null | 60 | null | null | null | b26 | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Minimum Food & Beverage Spend | £8,333.33 | 1 | 1 | £8,333.33 | Subject to a 15% service charge. |
Total Venue Costs:
£8,333.33
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£8,333.33
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Savoy
Available
First Option Held
Available Dates
Rich in history and glamour, The Savoy is one of the most eminent event and meeting venues in London. Whether you’re looking to host a corporate event, intimate celebration, or lavish party in the heart of the city, their highly experienced team will help you plan every detail meticulously.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Crystal Suite | null | 70 | null | null | null | b25 | No | null | null | null | null | null | null | null |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £1,500.00 | 1 | 1 | £1,500.00 | |
Minimum Food & Beverage Spend | £5,916.67 | 1 | 1 | £5,916.67 | Discretionary 15% service charge to be added. |
Total Venue Costs:
£7,416.67
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
£0.00
Total Event Cost:
£7,416.67
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.