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Please call us on +44 (0) 1932 350808 – we welcome any feedback you may have and can adjust the proposal to suit your needs.
Next Steps
What happens next?
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Please review your proposal.
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Shortlist the venues of your choice.
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Confirm your choice and we’ll book the event suppliers.
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The venue will send a contract to you for signing and payment or payment through us, if required.
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We’ll manage all aspects of the event in partnership with you.
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Members Event
Tuesday, 13 October 2026
The Fragrance Foundation is organising a Members Event in Central London, designed to bring together 300 guests for a sophisticated drinks reception followed by an engaging presentation in a private, theatre-style auditorium or conference suite. With a focus on creating a seamless and memorable experience. This proposal presents a selection of venues that align with the client’s vision for a stylish and impactful gathering in the heart of the city.
Proposal Version 1.0
Prepared for Fragrance Foundation on 23 July 2026
Venue Suggestions
30 Euston Square
Available
Joint Option Held
The Auditorium at 30 Euston Square holds up to 300 with technology that is built around keeping attention on the content, not the equipment: A Sony HDR 4K laser projector, DCI cinema-certified, Dolby Atmos surround sound with dynamic show lighting with AV technical support on hand throughout. The Auditorium hire includes use of the adjacent Exhibition Hall for the drinks reception all on the lower ground.
Documents & Floor Plans
File Name | View |
|---|---|
Virtual Floor Plan | Open |
Meeting Spaces
Name | Theatre |
|---|---|
Auditorium | 300 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Auditorium Room Hire from 18:00 - 20:30 | £3,250.00 | 1 | 1 | £3,250.00 | Other dates available - 20th, 21st, 22nd, 28th & 29th October. |
1hr unlimited Drinks Package | £21.00 | 300 | 1 | £6,300.00 | To include house wine, beers & soft drinks |
AV technician | £840.00 | 1 | 1 | £840.00 | For up to 4 hours evening time. |
Total Cost:
£10,390.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|---|---|---|---|
Total Cost:
£0.00
Total Event Cost:
£10,390.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The View
Available
First Option Held
The View on the 6th floor of The Royal College of Surgeons, has two main rooms, The Conference Suite which can hold up to 300 guests in theatre style and 180 people on rounds for dinner, and The Park View for your catering or evening reception. The Park View also comes with two breakout rooms either side: The Linder Boardroom and The Newman Suite. These rooms are perfect for private calls, green rooms or smaller meetings.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Theatre | Cabaret |
|---|---|---|
The Conference Suite | 300 | 120 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
6th Floor Venue Hire | £5,000.00 | 1 | 1 | £5,000.00 | Both rooms come with basic AV equipment, including a projector and screen (accessible via Clickshare), repeat screens, wireless mics, a lectern, and a PA system. |
1 Hour Unlimited Prosecco, house wine, beer and soft drinks | £24.50 | 300 | 1 | £7,350.00 | Minimum beverage spend of £7K to be reached and we would be delighted to include a selection of three seasonal nibbles on a complimentary basis. |
Total Cost:
£12,350.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|---|---|---|---|
Total Cost:
£0.00
Total Event Cost:
£12,350.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Royal Institution
Available
Joint Option Held
The Theatre resides at the heart of the Royal Institution in Mayfair, home to lectures, discourses and world-changing discoveries since 1802. It is an ideal corporate event venue on the first floor and features an elegant heritage aesthetic alongside the latest presentation technology. Within the auditorium hire, you'll have access to our in-house AV and a dedicated technician to support your needs. The First-Floor spaces flow together beautifully to create a flexible event space. The original marble Grand Entrance staircase leads to our iconic Lecture Theatre or to the Library, Georgian and Writing Rooms, which can be used as one large, interconnected catering room for the drinks reception. Also included is the Demonstration Room, ideal as a breakout space or green room for speakers.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Theatre |
|---|---|
The Theatre | 400 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Hire of the First Floor 1800-2200 | £7,500.00 | 1 | 1 | £7,500.00 | |
Drink Package | £29.00 | 300 | 1 | £8,700.00 | House Prosecco, house wine, beers, juice and water. |
Total Cost:
£16,200.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|---|---|---|---|
Total Cost:
£0.00
Total Event Cost:
£16,200.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.