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Please call us on +44 (0) 1932 350808 – we welcome any feedback you may have and can adjust the proposal to suit your needs.
Next Steps
What happens next?
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Please review your proposal.
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Shortlist the venues of your choice.
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Confirm your choice and we’ll book the event suppliers.
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The venue will send a contract to you for signing and payment or payment through us, if required.
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We’ll manage all aspects of the event in partnership with you.
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The Thread
Wednesday, 14 October 2026
BAE Systems is set to host "The Thread," an exclusive networking event designed to unite 150 industry professionals for an evening of meaningful connections in a prestigious London setting near Whitehall and their office. With a focus on sophistication and relationship-building, guests will enjoy a refined drinks and canapés reception from 6:00 PM to 9:00 PM, all within an elegant, historical venue that reflects the event’s high standards. Building on the success of previous gatherings at renowned locations such as The Savoy, this event promises a memorable experience in a distinguished atmosphere, perfectly suited to fostering valuable professional relationships.
Proposal Version 1.0
Prepared for BAE Systems on 13 January 2026
Venue Suggestions
Hotel Café Royal
Available
First Option Held
Ideally situated where St. James’, Mayfair and Soho converge, this luxury hotel on Regent Street has an unparalleled setting. For over 150 years, Café Royal has welcomed those who make a difference, from Oscar Wilde and Winston Churchill to Princess Diana and David Bowie. The only place in London to convene, converse, and celebrate.
The Pompadour Ballroom is a grand and listed event space, which comes with an attached outdoor terrace with views over Regent Street.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Standing | Rounds |
|---|---|---|
Pompadour Ballroom | 250 | 80 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £5,000.00 | 1 | 1 | £5,000.00 | |
Minimum Food & Beverage Spend | £15,833.33 | 1 | 1 | £15,833.33 | There will be a service charge of 15% added to your final bill for food and beverage.
|
Total Cost:
£20,833.33
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£20,833.33
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Eight and a Half
Available
Joint Option Held
A unique, fully accessible historic venue dating back to the 17th Century. Located in the heart of the City, 8 ½ is eminently suited to a wide variety of special events including intimate celebrations, formal dinners, catered business meetings, conferences and spectacular weddings.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Standing |
|---|---|
Great Hall | 200 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Venue Hire | £11,000.00 | 1 | 1 | £11,000.00 | |
Catering | £6,517.50 | 1 | 1 | £6,517.50 | Includes 6 x canapes, prosecco, wine and soft drinks for the duration. |
Staffing & Equipment etc | £7,212.80 | 1 | 1 | £7,212.80 |
Total Cost:
£24,730.30
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£24,730.30
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
116 Pall Mall
Available
First Option Held
116 Pall Mall is a magnificent Georgian building in the heart of London, just moments from some of the city’s most sought-after spots. Opened in 1828, it’s now home to the Institute of Directors. With five floors of versatile and flexible spaces to captivate your guests with opulent décor, magnificent original features, period charm and unique heritage – all enhanced by flawless service.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Standing |
|---|---|
The Carlton | 300 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Drinks Reception Package | £110.00 | 150 | 1 | £16,500.00 |
Total Cost:
£16,500.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£16,500.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Clermont Charing Cross
Available
Joint Option Held
Situated on the Strand, just steps from Charing Cross Station, the hotel offers unbeatable convenience in the very centre of London. Victorian architectural charm married with all the modern necessities you could need makes The Clermont London, Charing Cross meeting and event rooms the ideal professional spaces to play host.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Header Image |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room hire | £3,333.33 | 1 | 1 | £3,333.33 | Room hire of the meeting room |
Minimum spend for food and beverages | £6,250.00 | 1 | 1 | £6,250.00 | Minimum spend for food and beverages |
Total Cost:
£9,583.33
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£9,583.33
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Lansdowne Club
Available
Standing discreetly at the south-west corner of Berkeley Square, The Lansdowne Club is ideally located in Mayfair, at the heart of London’s West End. With a heritage dating back to 1763, Lansdowne House was re-imagined as a leading private Members’ Club in 1935 – welcoming both men and women with equal status from the outset. An eclectic blend of historic charm and contemporary comfort, the Club offers exceptional social, sporting, dining, business, and accommodation facilities in the setting of 18th-century grandeur.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Room Type | Standing | Theatre | Cabaret | Rounds |
|---|---|---|---|---|---|
The Ballroom & Long Gallery | Main Meeting Space,Catering Space | 200 | 150 | 120 | 190 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £3,500.00 | 1 | 1 | £3,500.00 | |
Drinks Package | £54.17 | 150 | 1 | £8,125.50 | 3 hours unlimited prosecco, house wines, bottled beer and soft drinks. There will be a discretionary 15.5% service charge added to the final bill. |
Canapes x 6 per person | £37.50 | 150 | 1 | £5,625.00 |
Total Cost:
£17,250.50
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£17,250.50
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Royal Horseguards Hotel and One Whitehall Place
Available
First Option Held
Set along the River Thames, this impressive château-style, iconic building on London’s skyline offers a truly exemplary events space, superlative ambiance and high-tech facilities while encompassing genuine British heritage within its walls.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Room Type | Standing |
|---|---|---|
The Gladstone Library & Reading Writing Rooms | Reception Area | 400 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £9,125.00 | 1 | 1 | £9,125.00 | |
Food & Beverage Minimum Spend | £5,416.67 | 1 | 1 | £5,416.67 |
Total Cost:
£14,541.67
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£14,541.67
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.