Any questions?
Please call us on +44 (0) 1932 350808 – we welcome any feedback you may have and can adjust the proposal to suit your needs.
Next Steps
What happens next?
-
Please review your proposal.
-
Shortlist the venues of your choice.
-
Confirm your choice and we’ll book the event suppliers.
-
The venue will send a contract to you for signing and payment or payment through us, if required.
-
We’ll manage all aspects of the event in partnership with you.
our
expertise...
your
success
Internal Sales Meeting
Monday, 23 February 2026
Nvidia is organising a two-day internal sales meeting for 40 staff members, seeking a venue near Heathrow that can provide both meeting facilities and on-site accommodation. The event aims to foster collaboration and strategic planning among team members in a convenient location with easy access for all attendees. With a focus on comfort and efficiency, the chosen venue should offer a professional yet welcoming environment to support productive sessions and team engagement throughout the duration of the meeting.
Proposal Version 1.0
Prepared for Nvidia on 9 January 2026
Venue Suggestions
Fairmont Windsor Park
Available
Joint Option Held
Welcome to Fairmont Windsor Park, a beautiful, luxury hotel in Windsor that blends iconic heritage with modern elegance. Staying here is a chance to enjoy the charms of grand, country house luxury as well as an opportunity to benefit from state-of-the-art facilities. It is a destination for those who cherish the stories of yesterday as well as the advancements of today.
Located on the edge of historic Windsor Great Park, our luxury spa hotel is surrounded by 40 acres of open green space and a tranquil lake. Fairmont Windsor Park is within easy reach of Heathrow Airport and Central London.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Header Image |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|
Total Cost:
£19,166.80
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£19,166.80
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
De Vere Beaumont Estate
Available
Joint Option Held
De Vere Beaumont Estate is just 3 miles from Windsor itself, minutes from J13 of the M25 and 15 minutes from Heathrow. The hotel has 45 event spaces for up to 700 guests including a 19th-century Chapel, a dedicated conference village for conferences, meetings and training.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Room Type | Rounds | Boardroom |
|---|---|---|---|
Remenham | Private Dining Room | 50 | |
Kensington Suite | Main Meeting Space | 34 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
DDR Monday | £54.00 | 40 | 1 | £2,160.00 | |
24 Hour Rate | £178.00 | 40 | 1 | £7,120.00 | Minimum numbers are 40 |
Private Dining Supplement | £28.00 | 40 | 1 | £1,120.00 |
Total Cost:
£10,400.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£10,400.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Voco Reading
Available
Second Option Held
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Header Image |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|
Total Cost:
£4,600.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£4,600.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Easthampstead Park Hotel
Available
First Option Held
Easthampstead Park is a beautiful Country House Hotel set in the gorgeous Berkshire countryside just an hour outside London. Located on the ground floor, Downshire Ballroom is the largest function room within our Mansion House offering both charm and functionality for your corporate events.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Room Type | Standing | Theatre | Classroom | Cabaret | Rounds | Boardroom | U-Shape | Hollow Square |
|---|---|---|---|---|---|---|---|---|---|
Downshire Suite | Main Meeting Space | 150 | 160 | 0 | 80 | 120 | 0 | 0 | 0 |
Trumbull | Main Meeting Space | 100 | 100 | 50 | 72 | 0 | 18 | 52 | 0 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
DDR Tuesday | £58.33 | 40 | 1 | £2,333.20 | |
DDR Monday with lunch | £50.00 | 40 | 1 | £2,000.00 | |
Bedrooms | £83.33 | 40 | 1 | £3,333.20 | Standard - run of house - please note that we do not hold bedrooms at the enquiry stage |
Private Dining | £37.50 | 40 | 1 | £1,500.00 | Dinner |
Private Dining Room Hire | £625.00 | 1 | 1 | £625.00 | Downshire Suite also. |
Total Cost:
£9,791.40
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£9,791.40
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Coppid Beech Hotel
Available
First Option Held
The Coppid Beech Hotel is situated in the heart of Berkshire in Bracknell and is easily located for both the M3 and M4, alongside being only 45 minutes from London. The hotel offers 11 flexible conference spaces for up to 350 delegates and 205 newly refurbished bedrooms, bars and restaurants including Aspen Lounge and Terrace, Rowans Restaurant and Keller Sports Bar. The hotel has 250 complimentary parking spaces.
Documents & Floor Plans
File Name | View |
|---|---|
Coppid Beech Refurb | Open |
Meeting Spaces
Name | Room Type | Rounds |
|---|---|---|
The Sequoia Suite | Main Meeting Space,Catering Space,Breakout Room,Reception Area,Private Dining Room | 200 |
The Pines Suite | Main Meeting Space,Catering Space,Breakout Room,Reception Area,Registration,Private Dining Room |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
DDR Monday with lunch | £41.67 | 40 | 1 | £1,666.80 | |
Day Delegate Rate Tuesday | £45.83 | 40 | 1 | £1,833.20 | I am able to offer our Pines suite in cabaret, or theatre style.
If the client wishes to stick with boardroom, I can offer our larger suite with a potential supplement charge. |
Room Hire Supplement | £833.33 | 1 | 2 | £1,666.66 | Additional charge for larger meeting room to accommodate 40 delegates in boardroom layout. |
Bed & Breakfast Rate | £100.83 | 40 | 1 | £4,033.20 |
Total Cost:
£9,199.86
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£9,199.86
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Lygon Arms
Available
First Option Held
Nestled in the exquisite Cotswolds countryside, The Lygon Arms Hotel event space features eclectic venues to suit your corporate meeting or event. This charming 16th century coaching inn is easily accessible by rail from Paddington and Reading on the main line to Evesham (90 minutes from Paddington, 1 hour from Reading), then a 12 minute transfer to the hotel.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Cabaret |
|---|---|
Edinburgh Suite | 35 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Half Day DDR Monday | £75.00 | 40 | 1 | £3,000.00 | |
24 Hour Rate | £384.00 | 40 | 1 | £15,360.00 |
Total Cost:
£18,360.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£18,360.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Room Type | Standing |
|---|---|---|
Wright Room | Private Dining Room | 125 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
DDR | £62.50 | 40 | 2 | £5,000.00 | |
Bed & Breakfast Rate | £162.50 | 40 | 1 | £6,500.00 | |
Private Dining Choice Menu | £57.50 | 40 | 1 | £2,300.00 | Includes: Food, Tea & Coffee & Room Hire. |
Total Cost:
£13,800.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£13,800.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
London Heathrow Marriott
Available
First Option Held
Leading the way to inspiration, discover the difference at London Heathrow Marriott Hotel. This airport hotel is located just moments away from all Heathrow terminals and is easily accessible by public transport. Relax in modern guest rooms with sumptuous bedding, soundproof windows, Smart TV with plug-in technology and high-speed Wi-Fi access. Dine at Carluccio's, our on-site Italian restaurant and lobby bar and with 10,000 sq ft of award-winning space, expert planning and catering teams, the hotel is an outstanding destination for a conference, wedding or social event.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Boardroom |
|---|---|
Lindbergh 3 | 65 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
DDR | £54.17 | 40 | 2 | £4,333.60 | Minimum numbers of 38. |
Bed & Breakfast | £132.50 | 40 | 1 | £5,300.00 | Car parking: £5.00 per car per 24hrs |
Total Cost:
£9,633.60
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£9,633.60
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.