Any questions?
Please call us on +44 (0) 1932 350808 – we welcome any feedback you may have and can adjust the proposal to suit your needs.
Next Steps
What happens next?
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Please review your proposal.
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Shortlist the venues of your choice.
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Confirm your choice and we’ll book the event suppliers.
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The venue will send a contract to you for signing and payment or payment through us, if required.
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We’ll manage all aspects of the event in partnership with you.
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Internal Meeting
Tuesday, 12 May 2026
Nvidia is organising an internal meeting in Munich city centre, bringing together 45 guests for a focused, one-day gathering close to their office. Designed to foster collaboration and streamline internal communications, this event aims to provide a convenient and professional setting for team discussions and strategic planning. With its central location, the meeting will ensure easy access for all attendees, supporting productivity and engagement throughout the day.
Proposal Version 1.0
Prepared for Nvidia on 21 April 2026
Venue Suggestions
Holiday Inn Munich City Centre
Available
Joint Option Held
At the Holiday Inn Munich City Centre, we provide the perfect environment for successful conferences, meetings, and business events. With 18 modern and flexible conference rooms, all equipped with the latest technology from our Partner EXG and complimentary Wi-Fi, our hotel is fully prepared to meet your needs.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Theatre |
|---|---|
Forum 9 & 10 | 110 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Day Delegate Rate - Forum 9+10 | Є89.17 | 45 | 1 | Є4,012.65 | This comprehensive package includes:
*Main Meeting Room: Rental of the primary conference venue suitable for your group size.
*Smart AV Equipment: Essential technology in the main room (1 projector, 1 screen, 1 flipchart, 1 pinboard, 1 moderator’s kit).
*Connectivity: Standard Wi-Fi connection for all attendees throughout all meeting rooms.
*Hydration: Unlimited mineral water (still / sparkling) in all meeting rooms and during lunch service.
*All-Day Refreshments:
All-Day Coffee Bar located in the conference foyer.
Unlimited coffee and tea specialties available all day.
*Coffee Breaks: Two (2) scheduled coffee breaks with a daily changing snack buffet in the conference foyer (3 items per person, chef's selection).
*Lunch: Energetic Business Lunch (chef’s choice), served as a buffet in our restaurant. |
Allowance for additional AV and VC Facilities | Є1,666.67 | 1 | 1 | Є1,666.67 |
Total Cost:
Є5,679.32
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|---|---|---|---|
Total Cost:
Є0.00
Total Event Cost:
Є5,679.32
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Le Meridien Munich
Available
Joint Option Held
Our premium hotel in Munich, Le Méridien Munich reflects the city’s vibrant art, culture, and rich heritage. Located amid iconic landmarks, our contemporary hotel offers easy access to medieval palaces from the time of Munich’s first dukes, Gothic churches, beer gardens, and the renowned Viktualienmarkt. Green parks, shopping streets, and cultural gems surround it.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Theatre |
|---|---|
Meeting Room 3 | 55 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Day Delegate Rate - Meeting Room 3 | Є90.83 | 45 | 1 | Є4,087.35 | Meeting Room
• Meetingroom “Meeting Room 3”
• Set-up: theatre for 50 attendees
• A/C in all event spaces
• Pads and pens
• Technical equipment: projector and screen or flatscreen, 1 flipchart or 1 pinboard in the main meeting room
Culinary
• Unlimited conference drinks as well as coffee and tea
• Two coffee breaks max. 30 minutes in the meeting foyer with snacks chef’s choice
• 3-course menu or buffet chef’s choice including mineral water, juices and soft drinks
Additional Services
• Digital meeting room signage including your LOGO
• Complimentary Wi-Fi for all attendees
• Additional room hire: By booking 50 meeting packages the room hire is included
|
Allowance for additional AV and VC Facilities | Є1,666.67 | 1 | 1 | Є1,666.67 |
Total Cost:
Є5,754.02
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|---|---|---|---|
Total Cost:
Є0.00
Total Event Cost:
Є5,754.02
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Theatre |
|---|---|
Barcelona | 80 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Day Delegate Rate - Barcelona | Є100.00 | 45 | 1 | Є4,500.00 | o Set up of the main meeting room
o Westin® clutter-free set up (worktables with notepads and pens; beverages and glassware, refreshing towels, and mints provided on separate tables)
o Carefree conference equipment, including an LCD projector appropriate to the meeting room dimensions (with projector table), standard screen, flip chart, pin board, and moderator’s kit .
o Unlimited beverages (mineral water, soft drinks, juices, coffee/tea) in all meeting rooms or at stations in the foyer, and during lunch.
o Refreshing mid-morning and mid-afternoon break with snacks
o Chef´s choice business lunch (served 3-course menu) in one of our restaurants.
|
Allowance for additional AV and VC Facilities | £1,666.67 | 1 | 1 | £1,666.67 |
Total Cost:
Є6,166.67
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|---|---|---|---|
Total Cost:
Є0.00
Total Event Cost:
Є6,166.67
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.