Any questions?
Please call us on +44 (0) 1932 350808 – we welcome any feedback you may have and can adjust the proposal to suit your needs.
Next Steps
What happens next?
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Please review your proposal.
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Shortlist the venues of your choice.
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Confirm your choice and we’ll book the event suppliers.
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The venue will send a contract to you for signing and payment or payment through us, if required.
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We’ll manage all aspects of the event in partnership with you.
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Annual General Meeting 2026
Tuesday, 14 April 2026
Scan Group’s Annual General Meeting 2026 is a pivotal two-day event in London, designed to bring together 120 guests for a comprehensive programme of meetings, networking, and hospitality. With a focus on a modern and stylish setting, the AGM will feature structured sessions including morning and afternoon meetings, interspersed with coffee breaks and lunches to foster engagement and collaboration. The event’s seamless flow, from early morning setups to dedicated arrival times and thoughtfully timed refreshments, ensures a professional yet welcoming atmosphere. With a total budget of £120,000, this recurring gathering aims to provide an exceptional experience that reflects Scan Group’s commitment to excellence and innovation.
Proposal Version 1.0
Prepared for Scan Group on 25 July 2025
Venue Suggestions
Park Hyatt River Thames
Available
First Option Held
External Production Suppliers Allowed? Yes, subject to a buy out fee of £1500.00.
Nestled along the River Thames, Park Hyatt London River Thames is a beacon of refined elegance for discerning travellers seeking an immersive London journey. The luxury hotel promises an atmosphere that blends the comfort of home with art-infused sophistication, enhanced by a striking Charlie Whinney statement sculpture in the lobby.
The hotel offers seven meeting spaces with breakout foyers and one ballroom with a splendid prefunction area that can host up to 600 guests. The dedicated team offers carefully curated and personalized experiences and flexible catering options for your special event.
Documents & Floor Plans
Meeting Spaces
Name | Room Type | Standing | Rounds |
|---|---|---|---|
1 King Bed | Bedroom | ||
Meeting Room Three | Breakout Room | 50 | |
Ballroom | Main Meeting Space | 600 | 250 |
TAMISé | Reception Area,Catering Space | 80 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
DDR | £100.00 | 150 | 2 | £30,000.00 | |
Member Bed And Breakfast | £335.00 | 150 | 2 | £100,500.00 | Exclusive rate with Breakfast for World of Hyatt Members. Breakfast offerings differ by hotel. |
Total Cost:
£130,500.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£130,500.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
St. Pancras London, Autograph Collection
Available
Second Option Held
St. Pancras London is a five-star hotel that fuses Victorian elegance with contemporary luxury. It is home to 38 opulent Chambers Suites and 207 stylish guestrooms, offering refined comfort with modern amenities. Guests can enjoy superb dining and expertly crafted cocktails in a unique selection of restaurants and bars, or unwind at the serene St. Pancras Spa.
Host your event in the heart of London, where historic charm meets modern luxury. Whether it’s an executive meeting, product launch, or grand celebration, the iconic indoor and outdoor spaces provide the perfect backdrop. Each venue is equipped with state-of-the-art technology and tailored service to ensure a seamless experience.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Room Type | Standing | Theatre | Classroom |
|---|---|---|---|---|
The Hansom | Reception Area,Catering Space | 140 | ||
The Ladies Smoking Room | Breakout Room | 180 | 110 | 60 |
Hansom Hall | Main Meeting Space | 575 | 325 | 220 |
Deluxe King Bedroom | Bedroom |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
DDR | £100.00 | 150 | 2 | £30,000.00 | |
Deluxe King Bedroom | £450.00 | 150 | 2 | £135,000.00 |
Total Cost:
£165,000.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£165,000.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Rosewood Chancery
Available
First Option Held
Located in the former US Embassy on Grosvenor Square—known as London’s “Little America”—The Chancery Rosewood draws on the rich history of the building and propels it into the future, welcoming a bold new era of culture and creativity to the city.
Designed for era-defining meetings and events of all sizes, The Chancery Rosewood provides an exceptional stage to host your guests—whether for intimate celebrations among close ones to all-out industry spectaculars. A welcoming space for enthusiasts across the spectrum, The Chancery Rosewood is a place where creative exchange, inspiration and authentic connections are celebrated.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Room Type | Standing | Theatre | Cabaret | Rounds | Boardroom | U-Shape |
|---|---|---|---|---|---|---|---|
Salon 2 | Breakout Room | 100 | 96 | 40 | 50 | 28 | 30 |
Mayfair King | Bedroom | ||||||
Grand Ballroom Foyer | Reception Area,Catering Space | 370 | |||||
Grand Ballroom A | Main Meeting Space | 525 | 420 | 192 | 310 | 72 | 87 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
DDR | £100.00 | 150 | 2 | £30,000.00 | |
Mayfair King Room | £1,041.67 | 150 | 2 | £312,501.00 |
Total Cost:
£342,501.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£342,501.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.