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Please review your proposal.
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Shortlist the venues of your choice.
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Confirm your choice and we’ll book the event suppliers.
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We’ll manage all aspects of the event in partnership with you.
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Offsite meeting
Monday, 9 March 2026
The Orchard Agency is organising a week-long offsite meeting bringing together 30–40 attendees from its Manchester HQ, Canada, Lithuania, and Cyprus, with a focus on collaboration and strategic discussions. The event will feature a main plenary session and a breakout room running concurrently on each of the four days, from 9:00 AM to 5:00 PM, and will require a venue outside London within easy reach of the mainline rail, network. This gathering aims to foster international teamwork in a comfortable and productive setting, building on the success of their previous event held in London in 2025. The client may well incorporate a private dinner at some point during the week but this has not yet been finalised. Should it be required, each of the venues proposed can offer private dining space for the required numbers. An activity (half day or full day) can also be arranged for the group depending on the final event programme.
Proposal Version 1.0
Prepared for The Orchard Agency on 30 September 2025
Event
Offsite meeting
Date
Monday, 9 March 2026
To
Friday, 13 March 2026
Location
Outside London in the countryside, near railway network.
ATTENDEES
30-40
Budget Per Person
£
Total Budget
£
Accommodation
1 night(s) stay for 10 early arrivals guests:
Check-in: Sunday 8 March 2026
Check-out: Monday 9 March 2026
3 night(s) stay for 35 Main room block guests:
Check-in: Monday 9 March 2026
Check-out: Thursday 12 March 2026
1 night(s) stay for 8 late departures guests:
Check-in: Thursday 12 March 2026
Check-out: Friday 13 March 2026
Venue Suggestions
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Header Image |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Accommodation on 8th March for 10 early arivals | £160.00 | 10 | 1 | £1,600.00 | Accommodation in double rooms for single occupancy on a bed and breakfast basis. |
Accommodation for the main group on 9th,10th and 11th March on a bed and breakfast basis | £160.00 | 35 | 3 | £16,800.00 | |
Accommodation for 8 late departures on 12th March | £160.00 | 8 | 1 | £1,280.00 | |
Day Delegate Package - The Danesfield Suite | £65.00 | 35 | 4 | £9,100.00 | The Day Delegate package includes the following:
- Arrival tea and coffee with freshly baked pastries
- Mid-morning tea and coffee with biscuits
- Conference lunch per person
- One Plasma Screen or Projector, Screen and Flipchart
- Still and sparkling mineral water in the meeting room
- Afternoon tea and coffee with cake of the day
- Dedicated events support from the conference team
- Delegate pads and pens
- Wi -Fi available throughout all meeting rooms
- Plenty of complimentary car parking
Rates are quoted excluding VAT
|
Breakout Room - The Henley Suite | £415.83 | 1 | 4 | £1,663.32 |
Total Cost:
£30,443.32
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£30,443.32
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Header Image |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Accommodation on 8th March for 10 early arrivals | £232.50 | 10 | 1 | £2,325.00 | Accommodation in double rooms for single occupancy on a bed and breakfast basis. |
Accommodation for entire group on 9th, 10th and 11th March included in the 24 hour delegate package | £0.00 | 35 | 3 | £0.00 | |
Accommodation on 12th March for 8 late departures | £232.50 | 8 | 1 | £1,860.00 | |
24 hour delegate package | £324.17 | 35 | 3 | £34,037.85 | 24 hour delegate package includes:
Hire of the main meeting space - The Princess Victoria and the Prince Louis Suites combined
Three servings of tea and coffee, each served with chef’s choice snack
Two course chef’s choice lunch
Water and sweets
Projector and screen
Flipchart and stationery supplies
Three course seated pre-selected dinner in a private dining room.
Overnight accommodation
Breakfast
Use of the Cottonmill spa
Complimentary Wi-Fi and car parking |
Day delegate package on 12th March | £87.50 | 35 | 1 | £3,062.50 | Day delegate package includes all the elements of the 24 hour delegate packages excluding dinner, accommodation and breakfast. |
Breakout room - The Lady Patricia and Lady Alice Suite | £1,250.00 | 1 | 4 | £5,000.00 | |
Beverages with dinner on 9th, 10th and 11th March - Minimum spend | £16.67 | 35 | 3 | £1,750.35 | Minimum required spend on beverages with dinner. |
Total Cost:
£48,035.70
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£48,035.70
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Header Image |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Accommodation on 8th March for early arrivals | £90.83 | 10 | 1 | £908.30 | Double rooms for single occupancy on a bed and breakfast basis. |
Accommodation on 9th, 10th and 11th March included in 24 hour delegate package | £0.00 | 35 | 3 | £0.00 | Double rooms for single occupancy on a bed and breakfast basis.
10 rooms on 8th March for early arrivals.
35 rooms from 9th - 12th March (3 nights).
8 rooms on 12th March for late departures. |
Accommodation on 12th March for 8 late departures | £90.83 | 8 | 1 | £726.64 | Double rooms for single occupancy on a bed and breakfast basis.
|
24 hour delegate package on 9th, 10th and 11th March using the Cheyne Room | £207.50 | 35 | 3 | £21,787.50 | 24 hour delegate package includes:
Hire of the Cheyne Room
English breakfast to include continental selection
3 course dinner
Overnight accommodation
Main meeting room hire
LCD projector
1 x flip chart
Unlimited tea & coffee with selection of delicious snacks
Hot & cold buffet lunch
Jugs of chilled water & sweets on the delegate tables
Free, full coverage, lightning-fast WiFi throughout
|
Day delegate package on 12th March - Cheyne Room | £65.83 | 35 | 1 | £2,304.05 | Includes same elements as 24 hour rate, but excludes dinner and overnight accommodation.
|
Devonshire Boardroom breakout room | £500.00 | 1 | 4 | £2,000.00 |
Total Cost:
£27,726.49
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£27,726.49
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.