Any questions?
Please call us on +44 (0) 1932 350808 – we welcome any feedback you may have and can adjust the proposal to suit your needs.
Next Steps
What happens next?
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Please review your proposal.
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Shortlist the venues of your choice.
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Confirm your choice and we’ll book the event suppliers.
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The venue will send a contract to you for signing and payment or payment through us, if required.
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We’ll manage all aspects of the event in partnership with you.
our
expertise...
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MarComms Away Day
Wednesday, 3 December 2025
BAE Systems is organising a MarComms Away Day in Surrey, designed to bring together their Marketing and Communications team for a focused and productive offsite experience. With a full-day agenda including morning and afternoon meetings, the event aims to foster collaboration, strategic planning, and team engagement in a refreshing setting. Building on the success of previous gatherings at Danesfield House, this away day will accommodate 10–12 guests and is supported by a total budget of £3,000, ensuring a high-quality and memorable experience tailored to the team’s needs.
Proposal Version 1.0
Prepared for BAE Systems on 24 October 2025
Venue Suggestions
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Room Type | Boardroom |
|---|---|---|
Ivatt Briscoe | 16 | |
Orangery | Private Dining Room |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Day Delegate Rate | £70.83 | 12 | 1 | £849.96 | DDR includes:
Room hire from 9am - 5.30pm
Wellness woodland walks
LCD screen or Clickshare with interactive screen & 2 flipcharts
Unlimited coffee & tea
Still/sparkling water
Three refreshment breaks
Two-course hot & cold buffet in The Fox dining rooms or sandwich working lunch in your meeting room |
Banqueting Menu | £45.83 | 12 | 1 | £549.96 | |
Bed & Breakfast Rate - Executive Rooms | £166.67 | 10 | 1 | £1,666.70 | |
Bed & Breakfast Rate - Junior Suites | £208.33 | 2 | 1 | £416.66 | |
Half Day Room Hire | £208.33 | 1 | 1 | £208.33 |
Total Cost:
£3,691.61
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£3,691.61
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Wotton House
Available
First Option Held
Conveniently located between Heathrow and Gatwick airports, and only 40 minutes from London’s Waterloo, Wotton House is an easily accessible venue for your next work meeting, annual conference or team building event with 20 flexible meeting rooms, stunning Grade II listed gardens for team building and beautiful dining spaces.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Boardroom |
|---|---|
Cyclamen Suite | 12 |
Bluebell | 12 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
24 Hour Rate | £220.83 | 12 | 1 | £2,649.96 | 24 Hour rates includes:
Air-conditioned meeting room with plenty of daylight
Fast Wi-Fi and wired internet access (if required)
Flipchart, LCD projector and screen
Energising lunch
Free flowing speciality teas and coffees, mineral water,
refreshments from one of our stylish coffee bars.
Dedicated meeting planner (post contract)
Dedicated events manager (day of event)
Delicious 3 course dinner in our 1877 Restaurant
(or ask our team about private dining)
Relaxing accommodation and buffet breakfast
Full access to our leisure club to rejuvenate after work
|
Room Hire on Day 2 | £291.67 | 1 | 1 | £291.67 |
Total Cost:
£2,941.63
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£2,941.63
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Royal Berkshire
Available
First Option Held
Whenever you stay at Royal Berkshire, this house and its 15 acres of landscaped grounds become your home. Discover bedrooms for switching off and chilling out, spacious meeting rooms that open minds and shed inhibitions, and the secret walled garden where you can wed the love of your life.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Room Type | Boardroom |
|---|---|---|
White Room | Main Meeting Space | 14 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Residential package | £230.00 | 12 | 1 | £2,760.00 | - 3 servings throughout the day: tea, coffee, water, healthy (and naughty) treats available, times are pre-booked to keep a secure environment
- Lunch; a menu of balanced dishes designed to keep delegates focused all afternoon
- Main meeting room hire with LCD projector, screen, and something to write on
- All the connecting cables and chargers your tech will need
- Wireless connection throughout the hotel
- A great team on hand to make your event a success with direct chat to your event host
- Three-course set dinner menu with coffee*
- Bed and breakfast
|
Meeting room hire (White Room) on 12/11/2025 | £350.00 | 1 | 1 | £350.00 |
Total Cost:
£3,110.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£3,110.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.