Any questions?
Please call us on +44 (0) 1932 350808 – we welcome any feedback you may have and can adjust the proposal to suit your needs.
Next Steps
What happens next?
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Please review your proposal.
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Shortlist the venues of your choice.
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Confirm your choice and we’ll book the event suppliers.
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The venue will send a contract to you for signing and payment or payment through us, if required.
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We’ll manage all aspects of the event in partnership with you.
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The Thread
Wednesday, 18 March 2026
BAE Systems is organising "The Thread," an exclusive networking event designed to foster connections among industry professionals in a prestigious setting near Whitehall and their London office. The event will welcome 150 guests to an elegant drinks and canapés reception from 6:00 PM to 9:00 PM, offering a sophisticated atmosphere ideal for meaningful conversations and relationship-building. With a total budget of £20,000 and a preference for a distinguished venue, the event aims to deliver a memorable experience that reflects the client’s high standards and commitment to excellence.
Proposal Version 1.0
Prepared for BAE Systems on 25 November 2025
Venue Suggestions
The Royal Horseguards Hotel and One Whitehall Place
Available
Joint Option Held
Set along the River Thames, this impressive château-style, iconic building on London’s skyline offers a truly exemplary events space, superlative ambiance and high-tech facilities while encompassing genuine British heritage within its walls.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Room Type | Standing |
|---|---|---|
The Gladstone Library & Reading Writing Rooms | Reception Area | 400 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £9,125.00 | 1 | 1 | £9,125.00 | 16.30 - 21.00 |
Minimum Spend on Food & Beverage | £5,416.67 | 1 | 1 | £5,416.67 |
Total Cost:
£14,541.67
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£14,541.67
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
116 Pall Mall
Available
First Option Held
116 Pall Mall is a magnificent Georgian building in the heart of London, just moments from some of the city’s most sought-after spots. Opened in 1828, it’s now home to the Institute of Directors. With five floors of versatile and flexible spaces to captivate your guests with opulent décor, magnificent original features, period charm and unique heritage – all enhanced by flawless service.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Standing |
|---|---|
The Carlton | 300 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Drinks Reception Package | £110.00 | 150 | 1 | £16,500.00 | Access from 5pm until 11pm. Package includes; A glass of Champagne on arrival, 8 canapes (chefs choice), 2 hours unlimited drinks (house wine, beer, soft drinks, must be consecutive), security, cloakroom and hire fee. |
Total Cost:
£16,500.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£16,500.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Clermont Charing Cross
Available
First Option Held
Situated on the Strand, just steps from Charing Cross Station, the hotel offers unbeatable convenience in the very centre of London. Victorian architectural charm married with all the modern necessities you could need makes The Clermont London, Charing Cross meeting and event rooms the ideal professional spaces to play host.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Standing |
|---|---|
Ballroom Suite | 200 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £3,333.33 | 1 | 1 | £3,333.33 | 4pm – 10pm |
Minimum Spend on Food & Beverage | £7,500.00 | 1 | 1 | £7,500.00 |
Total Cost:
£10,833.33
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£10,833.33
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.