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Next Steps
What happens next?
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Please review your proposal.
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Shortlist the venues of your choice.
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Confirm your choice and we’ll book the event suppliers.
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The venue will send a contract to you for signing and payment or payment through us, if required.
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We’ll manage all aspects of the event in partnership with you.
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The Thread
Wednesday, 18 March 2026
BAE Systems is organising "The Thread," an exclusive networking event designed to foster connections among industry professionals in a prestigious setting near Whitehall and their London office. The event will welcome 150 guests to an elegant drinks and canapés reception from 6:00 PM to 9:00 PM, offering a sophisticated atmosphere ideal for meaningful conversations and relationship-building. With a total budget of £20,000 and a preference for a distinguished venue, the event aims to deliver a memorable experience that reflects the client’s high standards and commitment to excellence.
Proposal Version 1.0
Prepared for BAE Systems on 25 November 2025
Venue Suggestions
The Royal Horseguards Hotel and One Whitehall Place
Available
Joint Option Held
Set along the River Thames, this impressive château-style, iconic building on London’s skyline offers a truly exemplary events space, superlative ambiance and high-tech facilities while encompassing genuine British heritage within its walls.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Standing |
|---|---|
The Gladstone Library | 400 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £9,125.00 | 1 | 1 | £9,125.00 | 16.30 - 21.00 |
Minimum Spend on Food & Beverage | £5,416.67 | 1 | 1 | £5,416.67 |
Total Cost:
£14,541.67
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£14,541.67
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Lansdowne Club
Available
First Option Held
Standing discreetly at the south-west corner of Berkeley Square, The Lansdowne Club is ideally located in Mayfair, at the heart of London’s West End. With a heritage dating back to 1763, Lansdowne House was re-imagined as a leading private Members’ Club in 1935 – welcoming both men and women with equal status from the outset. An eclectic blend of historic charm and contemporary comfort, the Club offers exceptional social, sporting, dining, business, and accommodation facilities in the setting of 18th-century grandeur.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Room Type | Standing | Theatre | Cabaret | Rounds |
|---|---|---|---|---|---|
The Ballroom & Long Gallery | Main Meeting Space,Catering Space | 200 | 150 | 120 | 190 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £3,333.33 | 1 | 1 | £3,333.33 | 4.30pm - 9pm. A discretionary 15.5% service charge to the final invoice amount. |
Bowl Food | £35.00 | 150 | 1 | £5,250.00 | |
Drinks Package | £54.17 | 150 | 1 | £8,125.50 | 3 hours unlimited prosecco, house wines, bottled beer and soft drinks. |
Total Cost:
£16,708.83
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£16,708.83
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Six Park Place
Available
First Option Held
Named in celebration of the Royal Over-Seas League’s iconic address, Six Park Place encompasses our superb venue hire, meetings, private dining and events offering. Step inside Over-Seas House, our unforgettable Grade I listed home and experience unparalleled service and an enviable location in the very heart of historic St James’s.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Standing |
|---|---|
Hall of India | 150 |
Princess Alexandra Hall | 160 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £3,800.00 | 1 | 1 | £3,800.00 | 4pm - 10pm |
Minimum Catering Spend | £4,900.00 | 1 | 1 | £4,900.00 | Subject to 12.5% service charge. |
Total Cost:
£8,700.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£8,700.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
116 Pall Mall
Available
First Option Held
116 Pall Mall is a magnificent Georgian building in the heart of London, just moments from some of the city’s most sought-after spots. Opened in 1828, it’s now home to the Institute of Directors. With five floors of versatile and flexible spaces to captivate your guests with opulent décor, magnificent original features, period charm and unique heritage – all enhanced by flawless service.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Standing |
|---|---|
The Carlton | 300 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Drinks Reception Package | £110.00 | 150 | 1 | £16,500.00 | Access from 5pm until 11pm. Package includes; A glass of Champagne on arrival, 8 canapes (chefs choice), 2 hours unlimited drinks (house wine, beer, soft drinks, must be consecutive), security, cloakroom and hire fee. |
Total Cost:
£16,500.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£16,500.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Standing |
|---|---|
Great Room | 200 |
Vaults | 230 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £6,100.00 | 1 | 1 | £6,100.00 | 4.30pm - 11pm |
Canape's/Bowl Food Package | £46.00 | 150 | 1 | £6,900.00 | (Included in the price is four market choice canapes and three market choice bowl food (minimum 40 guests) |
3Hr Unlimited House Wine, Bottled Beer, Prosecco & Softdrinks | £52.00 | 150 | 1 | £7,800.00 | 3Hr Unlimited House Wine, Bottled Beer, Prosecco & Soft drinks. |
Total Cost:
£20,800.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£20,800.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Clermont Charing Cross
Available
First Option Held
Situated on the Strand, just steps from Charing Cross Station, the hotel offers unbeatable convenience in the very centre of London. Victorian architectural charm married with all the modern necessities you could need makes The Clermont London, Charing Cross meeting and event rooms the ideal professional spaces to play host.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Standing |
|---|---|
Ballroom Suite | 200 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Room Hire | £3,333.33 | 1 | 1 | £3,333.33 | 4pm – 10pm |
Minimum Spend on Food & Beverage | £7,500.00 | 1 | 1 | £7,500.00 |
Total Cost:
£10,833.33
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£10,833.33
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.