our
expertise...
your
success
Group Accommodation for Smart Cities Expo
Monday, 3 November 2025
Nvidia is seeking group accommodation in Barcelona for 20 team members who will be exhibiting at the Smart Cities Expo in November 2025. The purpose of this event is to provide comfortable and convenient lodging for the team during their participation in this prominent industry expo. The accommodation should support the team’s needs throughout the four-day event, ensuring easy access to the expo venue and fostering a productive and collaborative environment for all attendees.
Proposal Version 1.0
Prepared for Nvidia, updated on 2 October 2025
Project Summary
Event
Group Accommodation for Smart Cities Expo
Date
Monday, 3 November 2025
To
Thursday, 6 November 2025
Alternative Dates
Barcelona
Location
Barcelona
ATTENDEES
20
Budget Per Person
£
Total Budget
£
Accommodation
1 night(s) stay for 15 guests:
Check-in: Sunday 2 November 2025
Check-out: Monday 3 November 2025
, 3 night(s) stay for 20 guests:
Check-in: Monday 3 November 2025
Check-out: Thursday 6 November 2025
Agenda
Agenda
Venue Suggestions
Documents & Floor Plans
File Name | View |
|---|
Meeting Spaces
Click the meeting space for more details
Room Name | Short Description | Header Image | Theatre Style | Rounds | Classroom | Room Type | Standing | Additional Info | Order | Bedroom | Notes | Max Capacity | Description | Boardroom | Headerimageurl | Cabaret Half Rounds | Ushape | Hollowsquare |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Accommodation | Є220.00 | 15 | 4 | Є13,200.00 | Accommodation in double rooms for single occupancy on a bed and breakfast basis, inclusive of 10% tax but excluding city tax of €0.66 per person per night |
Accommodation | Є220.00 | 5 | 3 | Є3,300.00 | Accommodation in double rooms for single occupancy on a bed and breakfast basis, inclusive of 10% tax but excluding city tax of €0.66 per person per night |
Total Venue Costs:
Є16,500.00
Supplier Costs
Item | Unit Net | Qty | Days | Total NET |
|---|
Total Supplier Cost:
Є0.00
Total Event Cost:
Є16,500.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Shortlisted Venues
Here are your shortlisted venues. Use the button to submit your shortlist to us or confirm a venue.
Hampton by Hilton Barcelona Fira Gran Via
Any questions?
Please call us – we welcome any feedback you may have and can adjust the proposal to suit your needs.
What happens next?
-
Please review your proposal.
-
Shortlist the venues of your choice.
-
Confirm your choice and we’ll book the event suppliers.
-
The venue will send a contract to you for signing and payment or payment through us, if required.
-
We’ll manage all aspects of the event in partnership with you.