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Please call us on +44 (0) 1932 350808 – we welcome any feedback you may have and can adjust the proposal to suit your needs.
Next Steps
What happens next?
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Please review your proposal.
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Shortlist the venues of your choice.
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Confirm your choice and we’ll book the event suppliers.
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The venue will send a contract to you for signing and payment or payment through us, if required.
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We’ll manage all aspects of the event in partnership with you.
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Exec Team & Board Offsite
Monday, 12 October 2026
Form3 is organising its annual Exec Team & Board Offsite, bringing together 20 senior leaders for a five-day programme in New York City or within 1.5 hours of JFK airport. The event features a blend of full and half-day meetings, group dinners, and dedicated team-building activities, all set within a contemporary venue that offers high-quality catering and advanced audio-visual facilities. With a focus on fostering collaboration and strategic discussion, this offsite aims to provide an inspiring and productive environment for the executive team and board, building on the success of previous gatherings such as the one held at the Courtyard by Marriott Central Park.
Proposal Version 1.0
Prepared for Form3 on 16 June 2026
Event
Exec Team & Board Offsite
Date
Monday, 12 October 2026
To
Thursday, 15 October 2026
Location
NYC + Surrounding Area
ATTENDEES
11-23
Budget Per Person
£
Total Budget
£
Accommodation
1 night(s) stay for 10 guests:
Check-in: Monday 12 October 2026
Check-out: Tuesday 13 October 2026
1 night(s) stay for 23 guests:
Check-in: Tuesday 13 October 2026
Check-out: Wednesday 14 October 2026
1 night(s) stay for 16 guests:
Check-in: Wednesday 14 October 2026
Check-out: Thursday 15 October 2026
1 night(s) stay for 11 guests:
Check-in: Thursday 15 October 2026
Check-out: Friday 16 October 2026
Venue Suggestions
Gurney's Montauk Resort & Seawater Spa
Tentative
Joint Option Held
Gurney’s Montauk Resort & Seawater Spa offers a polished oceanfront setting for an executive team or board offsite, combining high-quality meeting facilities with the relaxed feel of a luxury coastal retreat. With direct beach access, ocean-view event spaces, on-site accommodation, dining and wellness facilities, it provides an inspiring environment for strategic discussions, leadership alignment and informal relationship-building away from the pace of the city.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Guest Room Price | $795.00 | 60 | 1 | $47,700.00 | Room only, not inclusive of breakfast |
Resort Fee | $25.00 | 60 | 1 | $1,500.00 | |
Meeting Room Rental | $2,400.00 | 1 | 4 | $9,600.00 | |
Food & Beverage Minimum Spend | $15,000.00 | 1 | 1 | $15,000.00 | Across the entire event |
Audio Visual Equipment (Estimated) | $1,500.00 | 1 | 4 | $6,000.00 |
Total Cost:
$79,800.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|---|---|---|---|
Total Cost:
$0.00
Total Event Cost:
$79,800.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Windrose on Hudson
Tentative
Joint Option Held
Windrose on Hudson offers an impressive setting for an executive team or board offsite, combining the focus of a dedicated conference environment with the feel of a peaceful Hudson Valley retreat. Set on a 62-acre campus overlooking the Hudson River, the venue provides high-quality meeting spaces, on-site accommodation, dining and relaxed breakout areas, making it well suited to strategic discussions, leadership alignment and confidential senior-level meetings away from the distractions of the city.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
24 Hour Package Rate | $750.00 | 60 | 1 | $45,000.00 | Package includes: Dinner served in the restaurant, accommodations, Breakfast & lunch,Unlimited refreshments, snacks, and beverages 7:00 AM – 5:00 PM,Conference rooms w/ meeting setups, business chairs, Audio-visual equipment, whiteboards, charts, screens, monitors, microphones, and projectors,Wireless internet. Recreational facilities, 24-hour fitness center, basketball, volleyball, racquetball, billiards, foosball, ping pong, wood-burning fireplaces, and outdoor fire pits, 24-hour pantry kitchen with snacks and non-alcoholic beverages |
Total Cost:
$45,000.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|---|---|---|---|
Total Cost:
$0.00
Total Event Cost:
$45,000.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Benjamin Royal Sonesta, New York
Tentative
Joint Option Held
The Benjamin Royal Sonesta New York offers a refined Midtown Manhattan setting for an executive team or board offsite, combining the convenience of a central city location with the comfort and privacy of a residential-style hotel. With elegant meeting rooms, newly renovated accommodation, dining options and easy access to key New York landmarks and transport links, it provides a polished and practical base for senior-level meetings, strategic planning and confidential leadership discussions.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Guest Room Rate | $679.00 | 60 | 1 | $40,740.00 | Room only, does not include breakfast |
Meeting Room Rental | $4,962.00 | 1 | 4.5 | $22,329.00 | |
Minimum Food & Beverage Spend | $15,125.00 | 1 | 1 | $15,125.00 | |
Audio Visual Equipment (Estimated) | $1,500.00 | 1 | 4 | $6,000.00 | |
Porterage | $19.25 | 23 | 1 | $442.75 |
Total Cost:
$84,636.75
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|---|---|---|---|
Total Cost:
$0.00
Total Event Cost:
$84,636.75
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
The Standard, High Line
Tentative
Joint Option Held
The Standard, High Line is a stylish, design-led Meatpacking District hotel that suits an executive offsite looking for energy, views and a more contemporary NYC feel. Set above the High Line, it offers panoramic city/Hudson views, 338 bedrooms, and a mix of event spaces including the High Line Room, Wine Room, rooftop-style spaces and the Biergarten. Best suited to a leadership retreat that combines meetings, private dining and a lively downtown experience rather than a traditional corporate setting.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Average Room Rate | $761.00 | 60 | 1 | $45,660.00 | Room only, does not include breakfast |
Porterage | $27.50 | 23 | 1 | $632.50 | |
Audio Visual Equipment (Estimated) | $1,500.00 | 1 | 5 | $7,500.00 | |
Minimum Food & Beverage Spend | $16,522.00 | 1 | 4.5 | $74,349.00 | Includes Meeting Room Rental |
Total Cost:
$128,141.50
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|---|---|---|---|
Total Cost:
$0.00
Total Event Cost:
$128,141.50
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.