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Please call us on +44 (0) 1932 350808 – we welcome any feedback you may have and can adjust the proposal to suit your needs.
Next Steps
What happens next?
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Please review your proposal.
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Shortlist the venues of your choice.
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Confirm your choice and we’ll book the event suppliers.
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The venue will send a contract to you for signing and payment or payment through us, if required.
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We’ll manage all aspects of the event in partnership with you.
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London Holiday Party
Thursday, 4 December 2025
Klaviyo is hosting a vibrant London Holiday Party for up to 500 guests, seeking a venue that embodies a unique atmosphere. The evening will feature a lively drinks reception with canapés and bowl food, complemented by a selection of beer, wine, and soft drinks. Designed for private reception-style experience with occasional seating, the event will be energised by a DJ, ensuring a memorable and engaging celebration. With a budget of £80.00 per person, the focus is on creating a fun gathering for staff and their plus ones in the heart of London.
Proposal Version 1.0
Prepared for Klaviyo on 1 September 2025
Venue Suggestions
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Name | Room Type | Standing |
|---|---|---|
The BoTree Ballroom | Main Meeting Space | 500 |
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Minimum spend | £43,333.33 | 1 | 1 | £43,333.33 | Exclusive use. The BoTree Ballroom boasts the latest event and production elements such as lighting effects, projections and bespoke LED strips to elevate your experience to the highest level.
Excludes service charge at 13.5%. |
Total Cost:
£43,333.33
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£43,333.33
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Header Image |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Minimum spend | £30,000.00 | 1 | 1 | £30,000.00 | Exclusive use of full venue hire.
13.5% service charge will be added to the final bill. |
Total Cost:
£30,000.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£30,000.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Header Image |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Cost per person | £80.00 | 500 | 1 | £40,000.00 | Exclusive hire - Staffing & Security - Cloakroom Service - Welcome drinks reception with Prosecco or Bottled beer - 3x drinks tokens per person - Beers, House wines, soft drinks - 3x canapés per person - 3x bowl/street food items per person - DJ & Live Sax Duo
|
Total Cost:
£40,000.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£40,000.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Header Image |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Minimum spend | £20,833.33 | 1 | 1 | £20,833.33 | Semi-private area.
Excludes 12.5% service charge. |
Total Cost:
£20,833.33
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£20,833.33
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Header Image |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Minimum spend | £40,000.00 | 1 | 1 | £40,000.00 | This exclusive hire fee provides full private use of the downstairs bar with decking area for up to 500 guests.
Excludes 13.5% service charge. |
Total Cost:
£40,000.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£40,000.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Header Image |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Cost per person | £80.00 | 500 | 1 | £40,000.00 | Exclusive hire - Staffing & Security - Cloakroom Service - Welcome drinks reception with Prosecco or Bottled beer - 3x drinks tokens per person - Beers, House wines, soft drinks - 3x canapés per person - 3x bowl/street food items per person - DJ & Live Sax Duo |
Total Cost:
£40,000.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£40,000.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.
Documents & Floor Plans
File Name | Download |
|---|---|
Meeting Spaces
Header Image |
|---|
Venue Costs
Item | Unit | Qty | Days | Total NET | Description |
|---|---|---|---|---|---|
Cost per person | £80.00 | 500 | 1 | £40,000.00 | Exclusive hire - Staffing & Security - Cloakroom Service - Welcome drinks reception with Prosecco or Bottled beer - 3x drinks tokens per person - Beers, House wines, soft drinks - 3x canapés per person - 3x bowl/street food items per person - DJ & Live Sax Duo |
Total Cost:
£40,000.00
Supplier Costs
Item | Unit NET | Qty | Days | Total NET |
|---|
Total Cost:
£0.00
Total Event Cost:
£40,000.00
All UK proposal totals are shown exclusive of VAT. Proposals outside the UK include local taxes where applicable.